TSC guidelines for recruitment of primary school teachers 2019/2020

TSC guidelines for recruitment of primary school teachers 2019/2020


(a)     Incase of advertisement for recruitment of teachers for Primary schools, You are required to conduct a selection exercise for candidates wishing to be employed and submit the County Merit list to the TSC Headquarters. The list should be ratified by the County Selection Panel.

(b)       The selection panel will be expected to exercise the highest degree of transparency and accountability, as stipulated in the Public Officers Ethics Act and TSC Code of Conduct and Ethics (2015). The TSC County Director is expected  to  induct  members  of  the  County  Selection  Panel  on  the relevant Sections of the Act before the commencement of the selection exercise.

(c)     All applicants must be registered teachers in line with Section 23(1) of the Teachers Service Commission Act Cap 212. Those without Registration Certificates must attach a printout showing verified status as evidence of application for registration.   However, applicants who do not meet registration requirements will not be recruited.

(d)     Applicants who apply for confirmation of results from KNEC should give the address of the County Director where they submitted their application. It is their responsibility to ensure that the results are received within 14 days after the verification of certificates.

(e)     Applicants working in other Government Departments and who meet the requirements are eligible to apply.

(f)       Upon submission of application letters, all applicants shall be given a serial number. The selection date and venue should be communicated at the same time.

(g)     The Sub County Director MUST acknowledge all applications immediately upon receipt before the verification date and promptly advise those who do not meet the selection criteria (specifying the reasons).

(h)     During   the   selection   applicants   must  present   original   and   legible photocopies of the following documents; –

i)        National identification card

ii)       National Council of  Persons  with  Disability  (NCPWD)  Card  (where applicable);

iii)      KCPE certificate;

iv)      KCSE certificates (include first attempt certificate if  one repeated exams) or A Level Certificate (where applicable);

v)       PTE certificate;

vi)      Primary, Secondary Schools leaving certificates and other relevant testimonials.

(i)      All applicants should be given equal opportunity. However, applicants with special needs should be considered on affirmative action, provided that they meet the stipulated recruitment criteria.

(j)       The selection date and venue must be displayed on notice boards at the County, Sub-County and Zonal offices at least seven (7) days before the selection exercise.

(k)      The selection panel shall vet each applicant to establish if he/she meets the requirements of the TSC advertisement.

(l)       Preference will be given to the applicants who have not been previously employed by the Commission.


The Selection Panel shall comprise of the following members: –

i)       The Sub County Director                                 –         Chairperson

ii)       TSC Sub County Human Resource Officer    –         Secretary

iii)      All Zonal Curriculum Support Officers            –         Members


i)          The TSC Sub County Director shall verify the TSC registration status of all applicants;

ii)        The TSC Sub County shall present a list of all applicants to the Selection Panel;

iii)        Applicants must appear in person before the Selection Panel on the set date.


a) Original academic and professional certificates shall be scrutinized to verify their authenticity.

b) The  TSC  Sub  County  Director  shall  certify  photocopies  of  the  certificates before forwarding them to the TSC County Director.

c) Any applicant(s) who present forged/fake academic, professional and other documents commit(s) an offence; shall be disqualified and can be deregistration in accordance with Code of Regulations for Teachers (CORT).


Applicants shall be awarded marks as per the score sheet (Appendix 1(a) and

1(b). Where applicants tie in score, the panel shall refer to the footnote on the panel score sheet for guidance.


The Sub County Selection Panel will be required to submit the following to the TSC County Director: –

i.     Registration list of all applicants in the Sub County (Appendix II);

ii.     Sub County merit list (Appendix III);

iii.     Summary of complaints raised(if any) together with action taken;

iv.     Minutes of the Sub-County Selection Panel duly signed by the Chairperson and Secretary.


a)        After  submission  of merit lists  by  the  Sub  County  Directors,  TSC  County Director   will   constitute   a   selection   panel   comprising  the   following members;

i.TSC County Director–         Chairperson
ii.TSC Deputy County Director–         Secretary
iii.County Human Resource Officer–         Member
iv.All TSC Sub County Directors–         Members

b)      The TSC County Director will be required to convene a County Panel to ratify Sub County merit lists for onward submission to the TSC Headquarters within the stipulated timeline.

c)       The  selected  applicants  from  the  merit  list  shall  correctly  fill  the  TSC Application for Employment Form (APPT 1) without erasing or defacing it.

d)       The merit list compiled during the selection process at the beginning of the financial year will be used in subsequent recruitments within the financial year. Selected applicants shall be informed through the short message service (SMS).

NB: It is the responsibility of the TSC County Director to ensure that the exercise is fair and transparent.


a)        Any applicant who is dissatisfied with the exercise should submit to the TSC County Director a written complaint immediately and send a copy to the TSC  Headquarters  not  later  than  seven  (7)  days  after  the  selection exercise;

b)        The TSC County Director should, within seven (7) days analyze and address all complaints raised after the selection process has been completed and thereafter submit a report to the Headquarters on the action taken.

c)        Where the complaint is made against the TSC County Director, the TSC Headquarters  shall  investigate  the  allegations  and  take  appropriate action.


The TSC County Director shall submit the following to the TSC Headquarters;

i.   County  Selection  Panel  minutes  duly  signed  by  the  Chairperson  and


ii.  County     merit     list     (Appendix     IV).     Both     in     soft     (Excel)     via ddstaffingp@gmail.com  and hard copy;

iii.  List of all selected applicants drawn from the current merit list (Appendix V)

iv. List of all the applicants who did not appear in the merit list (Appendix VI) with names of absent candidates during the certificate verification exercise;

v.  Duly  filled  Application  for  Employment  Forms  (APPT  I)  for  the  selected applicants;

vi. Original statement of confirmation of PTE/KCSE/KCPE results from KNEC for applicants without original  certificates;

vii. Certified copies of the following documents in the order indicated below: – a)       National identification card;

b)       National  Council  of Persons with Disability (NCPWD) Card  (where applicable);

c)       Two passport size photographs;

d)       KCPE Certificates;

e)       KCSE Certificates (include first attempt certificate if one repeated exams);

f)        PTE Certificate;

vii)      Primary and Secondary Schools and college leaving certificates and other testimonials;

viii)     KRA PIN certificate, Bank form and Bank plate to facilitate appointment on payroll.

Viii)    Written commitment by the applicant to serve in any county posted to, for a minimum period of five (5) years, and three (3) years in case of North Eastern region;

ix)       Panel score sheet (Appendix I) both in soft (excel) via

ddstaffingp@gmail.com   and hard copy for the selected applicants;

NB: Where names on submitted documents differ, the applicants will be required to submit a sworn affidavit.


(a)     Under no circumstances should the Application for Employment Form be defaced or photocopied for use.

(b)     All  enquiries  arising  from  these  guidelines  should  be  made  to  the  TSC County Director.

(c)     Notwithstanding   the   decentralization   of   the   function   of   teacher’s recruitment pursuant to Section 20 of the TSC Act, the Commission is not precluded  from    carrying    out    recruitment    directly    from    the    TSC Headquarters.

9.0     Attached find the following Appendices;

a) Appendix   I (a):   Panel Score Sheet for primary school teachers.

b) Appendix    1 (b):  Panel Score Sheet for primary school teachers living with disabilities.

c) Appendix  II:         Sub County Registration list of all the applicants.

d) Appendix  III:        Sub County merit list.

e) Appendix  IV:        County merit list.

f)  Appendix V:          List of selected applicants

g) Appendix VI:          List of applicants who do not appear in the merit list;

h) Appendix VII:         List of applicants with special needs.

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