Operational Guidelines and Fund Breakdown for Term 3, 2026 Free Primary Education Capitation
Republic of Kenya
MINISTRY OF EDUCATION
State Department for Basic Education
Office of the Principal Secretary
Telegrams: “EDUCATION”, Nairobi
Telephone: Nairobi 3318381
When replying please quote
JOGOO HOUSE “B”
HARAMBEE AVENUE
P. O. BOX 30400-00100
NAIROBI
REF MOE. DBE/6/2/3/30
18TH AUGUST, 2026
To All:
- Regional Directors of Education
- County Directors of Education
- Sub County Directors of Education
DISBURSEMENT OF TERM 3 2026 FPE FUNDS TO PUBLIC PRIMARY SCHOOLS’ ACCOUNTS 1 AND 2
The Government has released KSh 133.70 per learner for Account 1 which has been deposited into respective schools’ accounts. Data used to compute this disbursement was extracted from NEMIS on 25th November 2024 and later subjected to verification by respective Heads of Institutions and SCDEs in term 3 2025.
The utilization of the funds will be strictly as follows unless otherwise authorized by the relevant authority.
ACC: 1
| SIMBA KSh 133.70 | AMOUNT KSH | |
| 1 | Textbooks and supplementary readers | 31.37 |
| 2 | Textbooks Maintenance | 4.39 |
| 3 | Exercise Books | 61.41 |
| 4 | Teachers Guides and Reference Materials | 21.93 |
| 5 | Stationery | 14.60 |
| TOTAL | 133.70 |
KSh 126.00 per learner has been released into respective schools’ Account 2. The utilization of the funds will be strictly as follows unless otherwise authorized by the relevant authority.
ACC: 2
| GPA KSh 126.00 | AMOUNT KSH | |
|---|---|---|
| 1 | Support Staff Wages (SSW) | 38.58 |
| 2 | Renovation of Classroom, Buildings of Toilets, Repairs Maintenance and Improvement (RMI) of Physical Facilities | 20.67 |
| 3 | Activity | 3.35 |
| 4 | Local transport and travelling (LT&T) | 6.89 |
| 5 | Electricity Water and Conservancy (EWC) | 12.40 |
| 6 | Telephone/Box Rental/Postage | 4.14 |
| 7 | Environment & Sanitation | 11.02 |
| 8 | Capacity Building and Meetings (BOM) | 16.54 |
| 9 | Contingencies | 2.76 |
| 10 | Science and Applied Technology | 2.76 |
| 11 | Assessments & Examinations | 6.89 |
| TOTAL | 126.00 |
County Directors of Education should ensure that this information is availed to all public primary schools’ head teachers in their jurisdiction immediately to enable them utilize the funds as outlined above.
Upon receipt of the funds, the schools should immediately acknowledge receipt. SCDEs should also regularly monitor utilization of these funds to ensure strict adherence to the Ministry’s guidelines
In case of overfunding, schools should immediately notify the Principal Secretary through their SCDEs for initiation of recovery of the extra funds. Any underfunded schools should also inform their SCDE who will in turn submit a list of all underfunded schools to the office of the Principal Secretary.
All Head teachers shall ensure that information on receipt of capitation grant is displayed on the school notice boards and the budget tabled and discussed in Board of Management (BOM) meetings before any expenditure.
John L. Ololtuaa, CBS
PRINCIPAL SECRETARY
Copy to: Director, Schools Audit
NAIROBI
NB: SCDE : (Issue sufficient copies to all head teachers of public primary schools)
