TSC guidelines for recruitment of secondary school teacher interns 2020/2021

TSC guidelines for recruitment of secondary school teacher interns 2020/2021

GUIDELINES FOR RECRUITMENT OF TEACHER INTERNS FOR SECONDARY SCHOOLS – 2020/2021

1.0     GENERAL  INFORMATION

1.1    Following the advertisement for  recruitment of teacher interns, Boards of Management of schools are required to conduct the selection  exercise for the advertised vacancies in their respective institutions.

1.2      The Selection Panel will be expected to exercise  the  highest  degree of transparency and accountability, as stipulated in the Public Officers Ethics Act, and TSC Code of Conduct and Ethics  for Teachers.

The Head  of Institution  is required to induct members of the  Board of Management/Selection panel on the relevant areas of the TSC Act, the Code of Regulations for Teachers (CORT) and the  relevant administrative procedures prior to the commencement of the exercise.

1.3      The TSC County Director MUST ensure that the recruitment process is done  in strict  adherence to the protocols by the Ministry of Health on containment of COVID-19 pandemic.

1.4     All applicants must be registered teachers as per Section 23(1) of the Teachers Service Commission  Act, 2012. Applicants who are not registered  do not qualify to be recruited.

1.5      Applicants who apply for confirmation of results from KNEC should provide the address of the County Director where they made their application. It  will be the responsibility of the applicants to  ensure that the results  are received within  14 days after the verification of certificates by the County Directors.

1.6     Applicants whose names differ in the certificates  and/or identity cards  are required to  provide a duly sworn Affidavit explaining the variation in names or the sequence thereof.

1.7      Applicants who re-sat either  KCPE or KCSE examinations (or their equivalent) MUST present certified copies of the certificate(s) of the national examination(s) in question  for all attempts.

1.8      Applicants will be required to submit their applications  to:  The Secretary, Teachers Service Commission through online platform  www.teacheronline.tsc.go.ke  for  the county where a vacancy  has been declared.

1.9     System generated Merit list will be sent to the County Directors. Upon receipt of the Merit  List, the County Directors  shall share with their  respective Sub-County Directors and Heads of Institutions. Heads of Institutions shall use the Merit List to organize for the interviews in   consultation with their respective Sub-County Directors.

1.10    Upon invitation for interview, applicants will be expected to appear with originals and clear copies of the following documents: •

1.10.1  National Identification card;

1.10.2  National   Council of Persons with Disability (NCPWD) Card (where applicable);

1.10.3  KCPE certificate or its equivalent (include certificates for attempts if one repeated exams);

1.10.4  KCSE certificates or its equivalent  (include certificates for attempts  if one repeated exams);

1.10.5  Diploma/Degree certificate and official transcripts;

1.10.6  Certificate of Registration as a teacher;

1.10.7  Sworn Affidavit where names appearing on the submitted documents differ;

1.10.8  Primary and Secondary School leaving certificates and   other relevant testimonials.

1.11     The date, venue and time of the interview should  be displayed  on Notice Boards at the County, Sub-Counties, Zonal and Institutional offices.

1.12    Heads of Institutions should communicate to  all shortlisted applicants through  SMS (Short Message Service) at least seven (7) days before the actual date of interview.

This provision MUST be strictly observed to ensure that all  applicants  are notified of the date of the interview, venue and time.

1.13    AII applicants, regardless of gender, disability, ethnicity or Home County should  be given equal opportunity. However, in case of a tie in the scores  by the applicants, consideration will be given on the following in their order of priority:

1.13.1   Applicant (s) disability status, if any;

1.13.2  The Applicant’s performance/grade in teaching practice;

1.13.3  Preference will be given to applicant/s who graduated earlier  in time;

1.13.4  Academic and professional performance demonstrated through  certificates i.e. higher aggregate KCSE grade will be given foremost consideration.

1.14   The names of interviewed applicants ranked in order of performance during the selection process for each vacancy  (Appendix iii) will be submitted to the Commission by the County Director together with relevant recruitment documents.

1.15    Applicants who were previously employed by the Commission DO  NOT qualify for the internship programme.

1.16   TSC County Directors MUST ensure that Heads of Institutions   confirm  online registration status of  the  applicants to avoid engaging  unregistered/deregistered teachers in the selection process.

2.0    VERIFICATION AND AUTHENTICATION  OF ACADEMIC, PROFESSIONAL AND RELATED  DOCUMENTS.

2.1       Applicants must present original  and legible  photocopies  of the following documents:

2.1.1     National Identification cards;

2.1.2    National Council of Persons with Disability (NCPWD) Card (where applicable);

2.1.3    Certificate of Registration as a teacher;

2.1.4    KCPE (or its equivalent) Certificates (include certificates for attempts if  one repeated exams);

2.1.5     KCSE (or its  equivalent) Certificates (include certificates for  attempts if one repeated exams);

2.1.6    Diploma/Degree Certificates and official transcripts;

2.1.7    Primary and Secondary Schools leaving certificates;

2.1.8    Sworn Affidavit  commissioned by a Magistrate where names in the submitted documents differ;

2.1.9     A copy of Personal Insurance Certificate;

2.1.10  Certificate of good conduct/  waiting slip for certificate of good conduct.

NB:     Provisional transcript(s) shall not be accepted.

2.2       The selection  panel shall vet each applicant to verify that:•

2.2.1    He/she meets the requirements of the TSC advertisement;

2.2.2    Submitted original academic and professional certificates, as well  as official transcripts are authentic.

2.2.3    The proof of application for confirmation of results from KNEC has  been availed  where the certificates are  missing. It will be the responsibility of the applicants to ensure that the results are received  within  14  days  after the verification of certificates.

2.2.4     Where results  have been confirmed, the original statement of confirmation of results MUST be submitted together with recruitment documents.

2.3     The Secretary, Board of Management shall certify photocopies  of  the  original certificates and confirm to the Sub-County Director that they are true copies of the candidate’s original certificates.

2.4       Once the interview process is completed, the  results will be communicated to the applicants on the same day. Successful applicant(s)  will be issued with the TSC Internship Agreement for execution.

2.5       It is the responsibility of the TSC County Director to ensure that  the:

2.5.1    Recruitment exercise is fair and transparent;

2.5.2     Successful applicant(s) on the Merit list sign the Internship Agreement and are issued with Offer of Internship Letter.

2.6      The  Secretary,  Board  of Management will  ensure that  successful applicant signs Internship Agreement and is issued with the “Offer of Internship letter” by the TSC County Director  so as to  report  on  the  stipulated  date. Entry Report (Casualty) MUST be submitted to the TSC  Headquarters immediately the teacher intern reports for internship.

2.7       The Internship Agreement together with other relevant documents should be submitted to the TSC County Director’s  office by the TSC Sub-County  Director. The TSC County Director, upon verification and ensuring that all  the requirements are met by the successful candidates shall  issue the candidates with Offer of Internship Letters. A copy of Offer of Internship letter together with other relevant documents shall   be  submitted to the TSC Headquarters within the stipulated timelines.

2.8      Any   applicant(s) who present forged/fake academic,   professional and other documents commit(s) an offence; shall be   disqualified and considered for deregistration subject to a disciplinary  process.

3.0          SELECTION PANEL FOR SECONDARY SCHOOLS

3.1        The selection Panel for Secondary Schools with functional BOMs shall comprise of:

3.1.1     Chairperson, Board of Management            Chairperson

3.1.2   Head of the Institution                                      Secretary

3.1.3    Subject Specialist                                               Member

3.1.4    TSC County Director/ Representative           Member

TOTAL 4

3.2     The selection Panel  for Secondary Schools with functional  BOMs shall comprise of:

3.1.5    TSC County Director/Representative         Chairperson

3.1.6    Head of the Institution                                  Secretary

3.1.7    Subject Specialist                                           Member

3.1.8    PA Chairperson                                              Member

TOTAL 4

NB:  The TSC County  Director shall ensure that the Selection Panel is well sensitized to conduct the interview within the COVID-19 containment measures as set by the Ministry of Health.

4.0       SELECTION  CRITERIA

4.1 The Secretary, Board  of Management shall  present a system generated list received from the County Director of all applicants to the selection  panel.

4.2 The selection panel shall  conduct interviews  for those who meet the set criteria. The County Director should note any inconsistency (ies), make decision(s) based on the guidelines and advise the applicants /panel and the Commission accordingly.

4.3 Applicants shall present themselves in person to the selection panel.  The Panel shall score each applicant based on the selection score guide (Appendices 1(a) or 1(b).

4.4 An applicant with Special Needs,  especially challenges relating to speech and/or hearing shall be allowed the company and support of  a   sign language interpreter or an appropriate Assistant.

5.0  QUALIFICATIONS

5.1 Eligibility for Graduate Teacher Interns

5.1.1    Applicants must have a minimum mean grade of C+ (plus) at KCSE  and C+ (plus) in each of the two teaching subjects or two (2) Principles and  one (1) Subsidiary pass at ‘A’  Level. In addition, they must have:

5.1.2   A Bachelor of Education Degree with two (2) teaching subjects.

5.1.3   A Bachelor of Science or Arts Degree plus  a Post Graduate  Diploma in  Education (PGDE) with two teaching subjects.

5.1.4   Bachelor of Science with Education/Bachelor of Arts with  Education  with two teaching subjects.

5.1.5    Bachelor of Education holders with Mean Grade of C (Plain) and C (Plain)  in the two teaching subjects  at  KCSE  and have undertaken  a Diploma in Education or gone through the A-Level system in the relevant area(s)  are eligible.

5.1.6    Bridging/Pre-university  certificates  for  those who completed  the course before December 31st 2015 may be considered.

5.2 Eligibility for Diploma Teacher Interns

5.2.1    Applicants must have a minimum Mean Grade of C+ (Plus) at KCSE  or its equivalent with at least C+ (Plus) (or Credit pass) in the  two teaching subjects or one (1) Principle and two (2) Subsidiaries at ‘A’-Level. In  addition, they must have:  a Diploma in Education from a recognized Teacher Training Institution.

5.2.2   Diploma Teachers who graduated in 2008 or before with a Mean Grade of C (Plain) and C (Plain)  in the two teaching subjects are eligible;

5.2.3    Hearing and Visually  impaired  teachers who enrolled for training  with Mean Grade of C (Plain) and C (Plain)  in the two teaching subjects are eligible.

5.3 Eligibility for Technical Teacher Interns

5.3.1    Applicants  must  have a  minimum  Mean Grade  of C+   (Plus)  at  KCSE  or its equivalent with  at least C+  (Plus)  (or Credit Pass)  in the two teaching subjects or one  (1) Principle  and two  (2)  Subsidiaries at ‘A’-Level.  In addition,  they must have:

5.3.2     Bachelor of Education Technology (Bed TECH); OR

5.3.3   Bachelor of Science (BSc) in any  relevant technical subject (s)/Course; or

5.3.4    A higher Diploma in a technical course; or

5.3.5    A Diploma in a technical  course.

5.3.6   Further,  applicants under category (5.3.3)  above MUST  possess  a  Diploma in Technical  Teacher Education  from  Kenya Technical Teachers  College  (KTTC) or a Post Graduate Diploma in Education (PGDE)  from a  recognized University.

5.3.7   Applicants with Economics/Commerce/Accounting can apply for  Business Studies and those with Social Education and Ethics (SEE) for CRE/IRE vacancies.

5.3.8   Diploma Teacher Interns  with English/other subjects qualify  for engagement as English/Literature teacher interns.

5.3.9   All  applicants must have studied at least two (2) teaching subjects  at  KCSE except for Agriculture, Business Studies, Home Science, and Computer. For those who did not study Business Studies and Computer,  one  should have attained a minimum of C+ (Plus) in Mathematics in  KCSE. For those who did not study Agriculture and Home Science, one should have attained a minimum of C+ in Biology at KCSE.

5.3.10  Graduate Teacher Interns should  have studied a minimum of eight  (8) course units in each teaching subject.

5.3.11  Applicants  presenting enhancement certificate(s)/official  transcripts in  teaching subject(s)  from recognized institution(s)  qualify for employment if they scored at least a C+  (Plus)  in the enhanced  subject at KCSE.

5.3.12 Applicants previously employed under contract and whose  services were terminated due to inadequate units in teaching subjects and have since obtained enhancement certificates with adequate units are eligible to apply.

5.3.13 Applicants applying for computer studies MUST have taken teaching  methods course in the subject.

5.3.14 For applicants trained in Special Needs Education, Kenya Sign  Language (KSL) or Braille will be considered as “teaching subjects”. Such will, for instance include Biology/KSL and Geography/Braille etc.

5.3.15 Applicants whose training is in subjects that are currently not  in the Curriculum do not qualify, irrespective of the Post Graduate Diploma in Education  (PGDE) and/or  enhanced qualification/s they  may  possess. This category includes, but not limited to Bachelor of Science/Bachelor of Arts in: Natural Resources, Meteorology, Forestry, Animal Husbandry, Horticulture, Farm Machinery, Fisheries, Anthropology, sociology, Theology/Divinity, Journalism etc.

6.0     AUTHENTICATION OF DOCUMENTS BY THE TSC COUNTY DIRECTOR

6.1 The TSC County Directors should:

6.1.1    Ensure that the recruitment documents consist of all the required attachments;

6.1.2   Scrutinize the recruitment documents to confirm  that the applicant(s) recruited qualify for internship as per these Recruitment Guidelines;

6.1.3    Ensure that all documents are duly signed as required; including the score sheets, Minutes of the Selection Panels confirming  that the candidate  qualifies/merits to be engaged as an intern;

6.1.4    Receive and address the complaints received, liaise with the complainant and submit appropriate action taken and/or recommendations  to the Commission Headquarters.

7.0     DOCUMENTS TO BE SUBMITTED TO THE TSC HEADQUARTERS

Upon conclusion of the Recruitment exercise at the County level, the County Director is required to submit the following documents to the TSC Headquarters:

7.1 Duly executed Offer of Internship letter and the Internship Agreement,  together with a copy of the acknowledgement of receipt of application for internship, certified copies of Certificate of Registration as a teacher, academic certificates,  professional  certificates and all  official transcripts, identity  card, NCPWD Card (where applicable), Affidavits (where   applicable) and two passport size photographs in respect of successful candidate(s).

7.2 The County Director shall  also  submit the  following  documents  in respect of every successful applicant:

7.2.1    Copy of teacher registration certificate;

7.2.2  Certified copy of a bank plate;

7.2.3    Duly completed pay point particulars  form;

7.2.4    Copy of KRA PIN certificate;

7.2.5    Copy of NHIF Card;

7.2.6   Certificate of good conduct/ Waiting slip for the certificate of good conduct;

7.2.7    A copy of Personal Insurance Certificate.

7.3 A list of all interviewed applicants in order of merit for the advertised vacancies in (Appendix  (III a),

7.4 A copy of the system generated list of all applicants clearly showing  those who failed to attend  the interview (Appendix Ill  b);

7.5 List of applicants with special needs (Appendix VI).

7.6 Duly signed Minutes of the relevant Board of Management Meeting;

7.7 Completed selection score guide duty signed

7.8 Any relevant document or material used in the Recruitment exercise.

8.0    GRIEVANCE MANAGEMENT

8.1 An applicant dissatisfied with the objectivity or any irregular or illegal  matter related to the manner the recruitment is undertaken should   immediately submit a written complaint to the TSC County Director and send an email thereof to the TSC Headquarters through:  ddstaffingp@tsc.go.ke  not later than seven (7) days after the selection  exercise;

8.2 Upon receipt of the complaint, the TSC County Director should, within seven (7) days analyze and address the issue/s raised and thereafter  respond to the complainant  and submit a Report to the Headquarters elaborating on the matter and indicating the action taken.

8.3 Where the complaint is made against the TSC County Director, the TSC Headquarters shall investigate the allegations and take appropriate remedial action.

9.0           IMPORTANT NOTES

9.1      Clarification  and advice on all matters ariisng from these guidelines,  should  be directed to the  respective TSC County Directors.

9.2 Under no circumstance should an applicant sign Internship Agreement to serve in two or more schools. In addition, an applicant should not be in possession of more than one offer of Internship letter.

9.3     Notwithstanding the decentralization of  the teacher interns   recruitment process, the Commission may, undertake the recruitment directly from the TSC Headquarters.

TSC guidelines for recruitment of secondary school teacher interns 2020/2021
10.0 Appendices
TSC guidelines for recruitment of secondary school teacher interns 2020/2021
TSC guidelines for recruitment of secondary school teacher interns 2020/2021
Appendix 1 (a)
TSC guidelines for recruitment of secondary school teacher interns 2020/2021
TSC guidelines for recruitment of secondary school teacher interns 2020/2021
Appendix 1 (b)
TSC guidelines for recruitment of secondary school teacher interns 2020/2021
Appendix 1 (c)

APPENDIX II

CHECK LISTS

A) BOARD OF MANAGEMENT CHECK LIST

The successful applicant will be required to submit the following to the Secretary, Board of Management;

1)   Original and copies of the following:

a)  National  ldentity  card (both  sides);

b)   NCPWD card (where applicable);

c)   2 passport size photographs;

d)   Certificates and testimonials; KCPE, KCSE, ‘A’ Level, Diploma, Degree etc;

e)   Official Academic transcripts;

f)  Certificate of Registration  as a teacher;

g)   Certificate of good conduct/Waiting slip for the certificate of good conduct;

h)   KRA PIN certificate;

i)    BankPlate;

j)    Duly filled pay point particulars’ form;

k) NHIF Card;

I)    Primary and secondary school leaving certificates and other testimonials;

m)  Acknowledgement of receipt of application for internship;

n)   A copy  of Personal  Insurance Certificate.

NB:     The Principal/Secretary  Board of Management is expected to verify  and certify all the above documents before issuing Internship Agreement to the  successful applicant

B) TSC CHECK LIST

The  Secretary, Board of Management is required to submit the following to the TSC Sub – County Director:

1)   Duly filled and signed Internship Agreement;

2)   Minutes of the selection  panel  duly signed;

3)   Completed selection  score guide duly signed;

4)   Certified  copies of the following:

a)    National  Identity  card (both  sides)

L)    NCPWD card {where applicable);

c)     2 passport size photographs;

d) Certificates;  KCPE, KCSE,  ‘A’  Level, Diploma, Degree etc;

e)    Official  Academic transcripts:

f) Certificate of Registration as a teacher;

g)    Certificate  of good  conduct/Waiting slip for certificate  of good conduct.

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