TSC recruitment guidelines for school administrators 2019/2020

TSC recruitment guidelines for school administrators 2019/2020

APPOINTMENT AND  DEPLOYMENT OF INSTITUTIONAL ADMINISTRATORS

Pursuant to section 20 of the TSC Act, and in view of the Commission’s strategic pillar on re-engineering of its processes as per the current Strategic  Plan, the Commission has directed that the Appointment and  Deployment of the following institutional Administrators be decentralized and be coordinated by the Regional Director.

i. All Primary Schools Institutional Administrators.

ii. All  Institutional Administrators for County, Sub-County and  Day Secondary Schools.

The Commission  has developed  Guidelines to enable you effectively discharge this function. The Guidelines should be read together with the Commission’s Policy on Appointment and Deployment of Institutional Administrators, Career Progression Guidelines for Teachers, the Code of Regulations for Teachers and other regulations governing the teaching service.

This is a sensitive assignment that requires your individual supervision  and coordination. You are expected to ensure  that the exercise is carried out in a transparent and accountable manner.

The Guidelines take effect from 13 February, 2020. The provisions of the Code of Regulations for Teachers will continue to apply.

1.0    INTRODUCTION

1.1    The  Commission  is  required  to  facilitate  career progression  and professional  development of teachers,  including the appointment of Institutional Administrators as  per the Kenya  Constitution,  the TSC Act 2012 and the Code of Regulations for Teachers.

1.2    In  this  regard, the Commission  reviewed  its  Policy  on Appointment and Deployment of Institutional Administrators. The policy  has  also been aligned with the Job Evaluation Report (2016) which focused on the worth of every job in the teaching service.

1.3    The functions of the Regional  Director are to coordinate and supervise the appointment and deployment of Institutional Administrators in the region.  In this regard Regional Director shall:•

1. 3. 1  Chair the regional  selection panel  responsible for the appointment and deployment of institutional administrators for county, sub – county and day secondary schools’ administrators

1. 3 .2 Ensure that the process of  selection, appointment and deployment is transparent and accountable;

1.3.3 Supervise  County selection  panels in the entire  process  of appointment and deployment of institutional administrators.

1.4  The County Director shall  coordinate  the appointment  and deployment of primary school administrators in the county.  To do so, the County Director shall:

1. 4. 1 Chair the county  selection  panel  responsible  for   the appointment and deployment  of institutional  administrators  at primary school level;

1.4.2 Ensure that the process of  selection, appointment and deployment is transparent and accountable.

1.5    These  guidelines  are intended  to  compliment  the provisions  of the Policy on  Appointment  and  Deployment  of  Institutional Administrators and should  be read together with  other policies  and regulations governing the teaching service.

1.6     In execution  of this role, the Regional Directors  shall  be responsible to the Director in charge of Staffing.

1. 7    The appointment and deployment of the Principals  of Extra  County and national  secondary  schools,  post-secondary  institutions  together with other senior administrative  posts  in  institutions of learning,  not mentioned herein  will be the responsibility of the Director in charge of

1.8    In  undertaking this  assignment,  the County  Directors shall be guided by the Hand Book on Decentralized  Teacher Management Functions, August 2015

2.0    OBJECTIVE OF THE GUIDELINES

2.1     General objective

The overall  objective  of  the  guidelines  is  to  promote efficiency  in  the appointment and deployment of institutional administrators to public schools through a  competitive  selection  and  appointment  as   well  as   identifying suitable and timely provision of institutional administrators.

2.2      Specific objectives

The specific objectives are to;

2.2.1  Implement the framework for the appointment and deployment of institutional administrators in the teaching service as per the Commission’s policy and regulations;

2.2.2 Guide the field staff in  the process of  appointment  and deployment of Institutional Administrators;

2.2.3  Ensure that  the appointment, selection and deployment   of Institutional Administrators  is standard  across the country.

3.0   OVERALL GUIDELINES

In undertaking the assignment, the Regional Directors should take note of the following:

3. 1    That appointment  and deployment  of Institutional  Administrators  is undertaken in strict conformity with the provisions of the Constitution of Kenya,  the TSC  Act, the Code  of Regulations for Teachers, the Policy on Appointment and Deployment of Institutional Administrators and the Teacher Career Progression Guidelines;

3.2    Institutional   Administrators   comprises   of  the  Principal,   Deputy Principal,  Head  Teacher, Deputy  Head  Teacher,   Dean,   Registrar, Senior Master and Senior Teacher.

3.3    Any matter relating to appointment and deployment of institutional administrators  not specifically provided for under the guidelines  are addressed through   consultations  with the Director in  charge of Staffing.

3.4    In as much  as this  duty has been  delegated,  the Director Staffing may still exercise and  do the appointment and deployment of institutional administrators  as  provided by the policy as well as address  any appeal against the decision of the Regional Directors.

3.5    Institutional Administrators are selected competitively appointed  and remunerated commensurately.

3.6    All serving Institutional Administrators are substantively appointed and placed in institutions that commensurate to their grades;

3.7    Teachers  who were converted  to Administrative grades as at  1 July, 201 7  be  given   the  first   priority  and  deployed   appropriately   as vacancies arise.

3.8    Notwithstanding any other provision in the policy of appointment and deployment of institutional  administrators,  the Commission  reserves the right  to transfer an administrator from one institution  to another regardless of the number of years served in the station.

3.9    Pursuant to the provisions of section 46 of the TSC Act, teachers have the right  to appeal  against  the decisions  made by  the panel.  Such appeals should be made to the Regional Director in writing and a copy sent to the Commission  Secretary  not later  than fourteen ( 14)  days after the exercise.

3.10  The Regional Director  shall analyze and address   all complaints raised immediately and advise the Commission Secretary.

3.11   Upon conclusion  of the process and selection of suitable  candidates, the County Directors shall:

3.11.1  Issue  appointment/deployment letters to successful candidates for primary schools;

3.11.2  Ensure  that  the  Institutional  administrators  report for duty and handing over/taking over exercise is properly done;

3. 12  The Regional  Director shall  issue  appointment/deployment  letters  to all successful candidates for Secondary Schools.

Attached are the appendices for use during the appointment and selection exercise.

APPENDIX  1:

IDENTIFICATION, SELECTION AND DEPLOYMENT PROCESS OF INSTITUTIONAL ADMINISTRATORS

1.0    The following  procedures  will   apply  in  the  identification,  selection  and deployment of institutional administrators: –

1. 1        Establishment of vacancies by the County Directors;

1.2       The TSC HQs shall advertise existing vacancies;

1.3       Interested candidates shall submit applications online;

1.4      The fist  of shortlisted  applicants  shall  be released  to the Regional Directors in accordance with guidelines Issued by the Commission;

1. 5     The  Regional   Directors   shall   conduct interviews   for  shortlisted applicants in liaison with the County Directors;

1.6     The Regional  Directors  (in  liaison  with  the County Directors)  shall appoint,  deploy successful candidates as well  as communicate results to the interviewed candidates;

1.7     A merit list and copies of appointment letters will be submitted to the Secretary, Teachers Service Commission;

1.8     The Regional  Directors  shall  be held  personally responsible for the process.

NB It is the responsibility of the TSC Regional Directors to ensure that the exercise is fair and transparent.

2.0    The following  considerations  shall   be   made during  the  deployment  of institutional administrators:

2.1       Category of institution

2.2      Size and  level of enrolment

2.3      Academic and professional qualifications

2.4      Current grade

2.5      Relevant experience in the teaching service

2.6      Gender balance

2. 7      Any other criteria the Commission may deem appropriate

APPENDIX 11: STAFFING LEVELS

The tables’ shows number of administrators required per school/institution

Table 1: Deputy Head Teachers and Senior Teachers of Primary Schools as per the Establishment

Stream/sClassesMaximum EnrolmentEstablishmentDeputy Head TeachersSenior Teachers
18400911
2168001712
32412002522
43216003323
54020004124
64824004924
75628005725
86432006526
97236007327
108040008128

Notes

I.        Establishment of primary  schools  is  based  on a  minimum teaching  load  of 35 lessons  per week and a maximum  class size of 50 learners.

ii.      The Establishment per school includes the Head teacher,  Deputy Head Teacher/sand Senior Teacher/s.

iii.      Where  there  are  two Deputy  Head  Teachers  In  a  school,  one shall  be  responsible  for academics and the other administration.

Table 2: Deputy Principals &  Senior Masters of secondary schools as per Curriculum Based Establishment (CBE)

Stream/sClassesMaximum EnrolmentCBEDeputy Principal/sSenior Master/s
14180911
283601912
3125402814
4167203815
5209004715
62410805526
72812606326
83214406827
93616207627
104018008527
114419809328
1248216010129

Notes

I.       CBE  based on minimum teaching load of 27 lessons per week and maximum  class size of 45 students.

Ii.      The CBE per school Includes the Principal, Deputy Principal/s and Senior Master/s.

iii.      Where  there  are two Deputy  Principals  in  an  Institution,  one shall  be responsible  for Academics and the other Administration.

Table 3: Deputy Principals and Senior Masters of Teacher Training Colleges-TTCs (Certificate & Diploma) as per the CBE

EnrollmentDeputy
Principals
Senior MastersDean of StudentsRegistrar
Upto 1,0001511
Between  1,001 and 1,5002811
Above 1,50021111

Table 5: Programme Coordinators of Center for Mathematics, Science and Technology in Africa (CEMASTEA)  as per the CBE

S/No     Programme Coordinators

1.    Training Coordinator JCT

2.     Training Coordinator-Special Programmes

3.    Training Coordinator-Secondary

4.     Training Coordinator — Primary

5.    Training Coordinator- Research &  Development

6.      Training Coordinator- Partnership & Linkages

Table 4: Positions of Senior Master/s in Kenya  Institute of Special Education (KISE) as per the CBE

S/No  Senior Master/s
1.      Disabilities Studies
2.      Research and Educational Resources
3.    Functional Assessment and Guidance and Counseling
4.      Distance learning and CPD Programmes
5.   Quality Assurance and Standards
6.    Teaching Practice Coordinator

ESTABLISHMENT OF SENIOR TEACHERS/ MASTERS  IN PRIMARY, SECONDARY AND TERTIARY INSTITUTIONS

Secondary  schools  and  tertiary institutions  shall  have   Senior  Masters  to  head the  following departments

Table 5: Positions of Senior Teachers in Primary Schools

S/No             Senior Teachers

1                    Social Studies, Technical & Creative Arts

2                   Science and Mathematics

3                    Languages

4                    Boarding

5                   Co-Curricular Activities

6                  Guidance and Counseling/Careers

7                   Quality Assurance and Standards (QAS)

                 Academic/Mentorship

Table 6: Senior Teachers in Primary Schools with Special Needs

S/No    Senior Teachers

1.       Social Studies, Technical & Creative Arts

2.      Science and Mathematics

3.       Languages

4.       Boarding

5.      Co-Curricular Activities

6.  Guidance and Counseling/Careers

7.      Quality Assurance and Standards (QAS)

8.      Academic/Mentorship

Table 7: Senior Masters -Secondary Schools (this also applies to SNE-Secondary Schools)

S/No     Senlor Master

1            Humanities

2          Science and Mathematics

3           Languages

4          Technical & Creative Arts

5           Boarding

6          Co-Curricular Activities

7         Guidance and Counseling/Careers

          Quality Assurance and Standards (QAS)

9         Academic/Mentorship

Table 8: Senior Masters In TTCs (Certificate and Diploma)

S/No       Senior Masters

1.               Education

2.      Sciences and Mathematics

3.             Social Sciences

4.             Languages

5.             Creative Arts

6.           Guidance and Counselling

7.           Co-Curricular Activities

8.            Quality Assurance and Standards (QAS)

9.            Boarding

10.           Teaching Practice

11.           Academic/Mentorship

Table 9: Establishment or Administrative Positions In CEMASTEA

PositionNumberT-Scale
Director1T15
Deputy Director1T14
Dean of Studies1T13
Program Coordinators6T12

Table 9: Establishment of Administrative Positions In KISE

PositionNumber T- Scale
Director1TtS
Deputy Director2T14
Dean1T13
Registrar1T13
Senior Masters5T10-T12

APPENDIX III: APPOINTMENT AND DEPLOYMENT GUIDELINES

1.0 Qualification and experience required of administrators of Post  Primary Institutions

In addition to the requirements for appointments In the policy, Institutional Administrators will be appointed based on the criteria outlined   in the tables below:

Table  10: Principals of Secondary Schools

Category    Grade   Experience
Sub  County & All Day SchoolsPrincipal T- Scale 13 Served as Deputy Principal at T-Scale 12 or in an equivalent position for a minimum period of three (3) years
County SchoolsSenior Principal T-Scale 14Served  as a  Principal  at T-Scale   13  or In  an equivalent position for a minimum period of three (3) years
 National and Extra County SchoolsChief Principal T-Scale  15Served as a Senior Principal at T-Scale 14 or in an equivalent position for a minimum period of three (3) years

Table  11: Deputy Principals of Secondary Schools

Category   Grade Experience
 Sub  County & AII Day Schools Deputy Principal  III/IV T- Scale  10/11Served at T-Scale 9/10 or In an equivalent position  for a minimum period of three (3) years
County SchoolsDeputy Principal II T-Scale  12Served as a Deputy Principal at T-Scale 11 or In  an equivalent position  for  a minimum   period of three (3) years
National & Extra County SchoolsDeputy Principal  L T- Scale 13Served as a Deputy  Principal at T-Scale  12 or In  an equivalent position  for  a minimum  period

Table  12: Senior Masters of Secondary Schools

CategoryGradeExperience
Sub-County  & All Day SchoolsSenior Master 111/]V T- Scale  10/9Served  as a teacher  at T-Scale 9/8  or In  an equivalent position for a minimum period of three ( 3) years
County SchoolsSenior Master II T-Scale  11Served  as a Senior Master Ill at T-Scale 10 or In  an  equivalent  position  for a  minimum   period of three (3) years
National & Extra County SchoolsSenior Master I T-Scale  12Served  as a Senior Master ll at T-Scale  11 or In an equivalent position  for a minimum  period  of three (3) years

Table  13: Principals of Teacher Training Colleges (Certificate & Diploma)

Category Enrollment GradeExperience
 1.Up to 1000 learnersPrincipal TTC T-Scale  13Served as Deputy Principal at T-Scale  12 or in  an  equivalent  position  for a  minimum period of three (3) years
2.Between 1001 & 1500 learnersSenior Principal TTC T-Scale 14Served  as  Principal  at T-Scale  13  or in  an equivalent position for a minimum period of three (3) years
3.Above 1500 learnersChief Principal TTC T-Scale  15Served  as Principal  at T-Scale  14  or in  an equivalent position for a minimum period of three (3) years

Table  14: Deputy Principals of Teacher Training Colleges (Certificate & Diploma)

Category Enrollment GradeExperience
 1.Up to 1000 learnersDeputy Principal TTC III T-Scale  11Served as Senior Master III at T-Scale  10 or in  an  equivalent  position  for a  minimum period of three (3) years
2.Between 1001 & 1500 learnersDeputy Principal TTC II T-Scale  12Served  as Deputy Principal TTC III T-Scale  11  or in  an equivalent position for a minimum period of three (3) years
3.Above 1500 learnersDeputy Principal TTC I T-Scale  13Served  as Deputy Principal TTC II T-Scale 12 or in  an equivalent position for a minimum period of three (3) years

Table  15: Dean/Registrar of Teacher Training Colleges (Certificate & Diploma)

CategoryEnrollmentGradeExperience
 1.Up to 1000 learnersDean/ Registrar TIC Ill T-Scale 11Served  as Senior Master Ill  at T-Scale 10 or in an    equivalent position for  a minimum period of three (3) years
2.Between  1001 & 1500 learnersDean/Registrar TTC II T-Scale 12Served as Dean/Registrar III at T-Scale 11 or in an equivalent position for   a minimum period of three (3) years
 3.Above 1500Dean/Registrar TTC I T-Scale 13Served as Dean/Registrar III at T-Scale 12 or in an equivalent position for   a minimum period of three (3) years

Table  16: Senior Masters of Teacher Training Colleges (Certificate & Diploma)

CategoryEnrollment GradeExperience
 1. Up to 1000 learnersSenior Master TTC Ill T-Scale  10Served  as  Senior  Lecturer IV at T-Scale 9  or In an equivalent position for a minimum  period of three (3) years
2.Between 1001  and 1500 learnersSenior Master TTC II T-Scale  11Served as Senior Master Ill at T-Scale 10 or In an equivalent position  for a  minimum  period  of three (3) years
3.Above  1500 learnersSenior Master TTC I T-Scale  12Served as Senior  Master II at T-Scale 11 or In an equivalent position  for a  minimum  period  of three (3) years

Table 17:   Establishment and requirement for appointment of administrators In CEMASTEA

PositionNumberGradeExperience
Director1T- Scale  15Must have served as Deputy Director at T-Scale  14 or In an equivalent position for a minimum period of three (3) years.
Deputy Director1T- Scale  14Must have served as a Dean of studies at T-Scale  13 or in an equivalent position for a minimum period of three (3) years.
Dean of Studies1T- Scale 13Must have served  as a National/International Coordinator T-Scale  12 for a minimum period of three (3) years.
Programme Coordinators6T-Scale  12Must have served as a Senior National Trainer T-Scale 11 for a minimum  period of three (3) years.

Table  18:  Establishment and requirements  for appointment of administrators-KISE

PositionNumberGradeExperience
Director1T- Scale  15Must have served as a Deputy Director at T-Scale  14 or in an equivalent position for a minimum period of three (3) years.
Deputy Director2T- Scale  14Must have served as Academic  Registrar at T-Scale  13 or in an equivalent position for a minimum period of three (3) years.
Academic Registrar1T- Scale  13Must have served either as a Senior Master I   at T-Scale  12 or In an equivalent position for a minimum period of three (3)
Senior Masters5T-Scale 12Must have served either as a Senior Master II   at T-Scale  12 or In an equivalent position for a minimum period of three (3)

1.1 Qualifications and experience  required of administrators In primary Institutions

In addition to the requirements for appointment in the policy, administrators In Primary institutions will be appointed based on the criteria outlined in the tables below:

Table 19: Head Teacher

CategoryEnrollmentGradeExperience
1.Up to 1000 learnersHead Teacher T-Scale 10      Served   as  Deputy Head Teacher II at T-Scale 9 for minimum period of three (3) years
2.Above  1000 learnersSenior Head Teacher T-Scale 11Served as Head Teacher  T-Scale 10  for a minimum period of three (3) years

Table 20: Deputy Head Teacher

CategoryEnrolmentGradeExperience
1.Up to 1000 learnersDeputy Head Teacher 11 T-Scale  9Served as  a Senior Teacher I   at T-Scale  8 for minimum period of three (3) years
2.Above 1000 learnersDeputy Head Teacher I T-Scale  10Served as Deputy Head Teacher II  T-Scale 9 for a minimum period of three (3) years

Table 21: Senior Teacher

CategoryEnrollmentGradeExperience
1.Up to 1000 learnersSenior Teacher II T-Scale 7Served as Primary Teacher I T-Scale 6  for a minimum period of three (3) years
  2.Above 1000 learnersSenior Teacher I T-Scale 8Served as  Senior Teacher II T-Scale 7 for a minimum period of three (3) years

APPENDIX IV: REGIONAL SELECTION PANEL

The selection panel should consist of the following members:

a)    Regional Director –   Chairperson

b)    Host County Director –  Secretary

c)   All County Directors –  Members

d)   Host CHRO – Member

Nairobi City County

a)   Regional Director –  Chairperson

b) Deputy Director –  Secretary

c)  All Sub County Directors –  Members

d)  CHRO –   Members

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