New Circular on Secondary Education funds and BOM, Support staff salaries

New Circular on Secondary Education funds and BOM, Support staff salaries

Regional Coordinators of Education

County Directors of Education

RE: DISBURSEMENT OF FREE DAY SECONDARY EDUCATION (FDSE)  FUNDS (UPDATED)

The Ministry of Education has released  Free Day Secondary  Education funds at a capitation rate of KShs.5151.00 per student.

The data used for this capitation was extracted  from National Education Management  Information System (NEMIS) on Wednesday  5″ August,  2020 at 2.50 PM.

1.0         VOTE HEAD BREAKDOWN

The Vote Head break down for the utilization of funds is as follows:-

Operational Account

ItemSchoolRetainedTotal Amount
Maintenance and Improvement50000.00500.00
Other Vote heads (Personal Emoluments, EWC, Adm. Costs)3226.0000.003226.00
NHIF EduAfya00.00675.00675.00
Total3776.00675.004401.00

Tuition Account

ItemSchoolRetainedTotal Amount
BOM teachers0.00750.00750.00

2.0         PAYMENT OF SALARIES  TO SCHOOL  EMPLOYEES

In January 2020, the Ministry of Education  released 50% of FDSE funds to schools. These funds included P. E funds up to June  2020.  In this regard,  Ksh.3,226  per learner should  be utilized  in the payment of salaries to non-teaching staff, water and electricity bills as well as administrative costs up to December  2020.

3.0         UTILIZATION OF MANTAINANCE AND IMPROVEMENT FUNDS

Total annual allocation for Maintenance and Improvement (M&I) was Ksh.5,000 of which Ksh.4,000 was disbursed  in January 2020.

An additional Ksh.500.00 per learner has been released  to enable  schools  prepare  for re-opening  in January 2021  to conform  to COVID-19 guidelines.

Consequently, the contents of a circular dated 26th November 2019 on the amounts for M&I will change  to Ksh.4,500.00.

4.0         PAYMENT OF BOM TEACHERS

The Ministry of Education will  support  teachers  employed  by the Boards of Management  (BOMs) as at 15th  March

2020 for six months only from July to December 2020 by paying them Ksh.10,000.00 per month.

Each teacher must sign for the money personally  and records kept for later auditing. Payment should be made monthly and not in advance.

Schools with BOM teachers will receive a separate commensurate disbursement  based on the data obtained from the Teachers Service Commission  (TSC) in to their operation account.

Only teachers with TSC numbers will benefit from this package.

This circular supersedes  the one dated 20t August, 2020.

5.0        EDU AFYA  MEDICAL COVER

Edu Afya medical cover for students in public secondary schools is  operational. Principals  are  required  to advise students accordingly and offer support to learners/parents whenever they encounter any challenge with their UPI.

All principals must acknowledge receipt of funds by:

(i)                Issuing official school receipts  to the  Principal Secretary, State Department of Early Learning  and  Basic Education for both  Tuition and Operation  Accounts  with  copies to the Sub County  Directors  (SCDEs)  and County Directors of Education (CDEs).

(ii)             Acknowledging receipt of funds through NEMIS by uploading a copy of the official receipt for both accounts where applicable.

(iii)           Providing to the County Director of Education through the Sub- County Director of Education an allocation of funds dully signed by individual students.

(iv)         Having  Individual students  sign  form-lists  that  show  their  admission  numbers  and  full  names  as  in the admission register and the amount awarded. These lists should be attached to the payment voucher kept in the school as per procedure and every student issued with a school official receipt for the allocation.

This must be accomplished within two weeks of receipt of funds, failure  to which further  release of grants to such schools  will be suspended.

It is the responsibility of every County Director and Sub-County  Director of Education to authenticate and monitor the accuracy of enrollment data of their schools as reflected in NEMIS.

All County Directors of Education are asked to circulate the contents of this letter to all principals of public secondary schools within their jurisdiction.

DR. BELIO R. KIPSANG, CBS PRINCIPAL SECRETARY

Copy to:

Cabinet Secretary,

Ministry of Education Secretary/CEO,

Teachers Service Commission Director,

School Audit Services

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