MINISTRY OF EDUCATION
Ref No: MOE.HQs/3/7/33(15)
28th May 2025
All County Directors of Education
RELEASE OF FDJSE FUNDS SECOND TERM 2025
The Ministry of Education has released Free Day Junior School Education (FDJSE) funds for Junior Schools (JSs) for term 2, 2025 at Ksh. 2,318.79 per learner.
Further each school will receive an allocation of Ksh. 84,205.29 as a basic allocation.
The data was obtained from NEMIS on 24th April 2025 at 6:30pm.
Vote head Breakdown
The breakdown for the utilization of funds is as shown in Table below;
Table 1A: Breakdown Per School
| Type | S/No. | Item Description | Total |
| Operation | 1. | Rental Box and postage, Telephone charges, BOM meetings and BOM capacity building | 27,150.00 |
| 2. | Electricity, Water and Conservancy | 2,160.00 | |
| 3. | Internet connectivity | 6,750.00 | |
| 4. | Personal emolument | 46,410.00 | |
| TOTAL | 82,470.00 | ||
| Tuition | 5. | Reference Materials | 1,735.29 |
| TOTAL PER SCHOOL | 84,205.29 |
Table 1B: Breakdown Per Learner
| Type | S/No. | Item Description | Disbursed to schools | Centralized procurement | Total |
| Operation | 1. | Repairs, Maintenance and Improvement (RMI) of Physical Facilities | 1,200.00 | – | 1,200.00 |
| 2. | Administrative Costs | 81.90 | – | 81.90 | |
| 3. | Co-Curricular Activities (DFCCA) | 50.00 | 160.00 | 210.00 | |
| 4. | Local Transport and Travel | 120.00 | – | 120.00 | |
| 5. | Medical and Insurance | 81.00 | – | 81.00 | |
| Total | 1,532.90 | 1,692.90 | |||
| Tuition | 1. | Capacity Building (SMASSE) | – | 30.00 | 30.00 |
| 2. | Textbooks and Supplementary Readers (KICD) | – | 440.16 | 440.16 | |
| 3. | Laboratory Materials | 81.87 | 81.87 | ||
| 4. | Materials for Practicals under CBC | 219.62 | 219.62 | ||
| 5. | Assessment | 118.40 | 118.40 | ||
| 6. | Stationary/Writing Materials | 366.00 | 366.00 | ||
| Total | 785.89 | 1,256.05 |
All Junior Schools are expected to utilize the resources as per the above vote heads.
Acknowledgement for Funds Received
All heads of institutions must acknowledge receipt of funds by:
(i) Issuing official school receipts to the Principal Secretary, State Department for Basic Education for both Tuition and Operation Accounts with copies to the Sub County Director of Education and County Director of Education.
(ii) Having individual learners sign school lists per class that show their IUC numbers and full names as in the admission register and the amount awarded.
These lists should be attached to the payment voucher kept in the school as per the procedure and every learner issued with a school official receipt for the allocation.
This acknowledgement must be completed within two weeks of receipt of funds and uploaded on NEMIS,
Schools whose acknowledgement is NOT received at the stipulated time will be suspended from the programme.
It should also be noted that, recovery will be instituted for any school that is found to have an enrollment less than the one in this disbursement.
Use of National Education Management Information System (NEMIS)
Schools are further advised to complete learners data on the National Education Management Information System (NEMIS) using the assessment number while the Sub County/County Director of Education shall verify the learner details in NEMIS as all disbursements will be based on the system.
Bank Accounts
All schools are required to operate;
(i) A Tuition Account where all payments should strictly be made by cheques. Funds in the tuition account must be utilized for the procurement of teaching and learning materials only. No virement is authorized from the Tuition Account.
(ii) An Operation Account for banking of all GOK subsidies except the tuition funds.
(iii) Each account must have a separate cashbook and Schools must post on their notice boards the accounts received.
Note: All heads of institutions must verify their institutional accounts and liase with MOE in case of any corrections.
Financial Obligations
All Board of Management are expected to ensure prudence in the use of school funds and to adhere to the laid down financial regulations as stipulated in the reviewed Handbook on Financial Management for Public Schools, Teacher Training Colleges and Technical and Vocational Colleges in Kenya issued by the MOE, the Public Finance Management Act 2012 and the Public Procurement and Disposal Act 2015.
All stipulated accounting procedures and other necessary measures, including cost saving, must be adhered to by all schools at all times.
In addition the following will apply;
(i) Junior Schools SHALL NOT enter into financial contracts e.g. Hire Purchase, bank loans without the express written approval of the Cabinet Secretary in line with Section 18 of 4th Schedule of the Basic Education Act 2013,
(ii) Every head of institution shall be responsible for application and utilization of funds as the Accounting Officer of the school.
(iii) Junior schools are NOT allowed to charge any fee/levies
(iv) Junior schools are NOT allowed to charge for lunch programme
Communication to the Ministry on Capitation
All communication to the Ministry must always indicate the UIC NEMIS code
Content of the Circular
All County Directors of Education are asked to circulate the contents of this circular to all heads of institutions of Public Junior Schools within their jurisdiction.
AMB. (PROF.) JULIUS K. BITOK, CBS
PRINCIPAL SECRETARY
