MINISTRY OF EDUCATION
State Department for Basic Education
Date: 18th August 2025
Ref.No. MOE.HQS/3/6/54
RE: ADMINISTRATION OF THE KENYA EDUCATION MANAGEMENT INFORMATION SYSTEM (KEMIS) TRAINING NEEDS ANALYSIS QUESTIONNAIRE
The Ministry of Education through the Kenya Education Management Institute (KEMI), in collaboration with key stakeholders, is in the process of strengthening and rebranding the National Education Management Information System (KEMIS) to enhance data driven decision making, efficiency, and service delivery across the education sector.
As part of this process, we are conducting a Training Needs Analysis (TNA) to identify capacity building requirements for various cadres of officers who will use and manage the upgraded KEMIS.
This exercise will ensure that training programs are tailored to the specific roles, responsibilities, and technical needs of all stakeholders.
Your office is quite critical in this initiative. You are therefore requested to facilitate the administration of digital questionnaires to the officers under your purview under the following categories:
1) Operational Level (School Level): Principals, Head Teachers, Deputies, Teachers, Boards of Management (BOM).
2) Administrative Level: County Directors of Education (CDEs), Sub County Directors of Education (SCDEs), Quality Assurance and Standards Officers (QASOS), Internal School Auditors.
Please share this communication with Education Officials, Secondary School Principals and Principals of the Comprehensive school under your jurisdiction to mobilize relevant participants to respond to the questionnaires suitable to their category.
Your cooperation and timely support in enabling the participation of your officers will be invaluable to the success of this initiative.
The questionnaire is available at the KEMI website through the following link: https://kemi.ac.ke/survey
Stephen O. Barongo
FOR: PRINCIPAL SECRETARY
C.C Director
Kenya Education Management Institute (KEMI)
BELOW IS OVERVEW OF THE QUESTIONNARE FOR CLASSROOM TEACHERS AND SCHOOL ADMINISTRATORS
* Indicates required question
Email Address*
Demographic Information
A. Gender*
Male
Female
B. Age*
Below 35 Years
36 – 45 Years
46 – 55 Years
Above 55 Years
C. Length of Service*
Below 1 Year
1 – 5 Years
6 – 10 Years
Above 10 Years
D. ID/PF/TSC NO*
Your answer
E. County*
Mombasa
Kwale
Kilifi
Tana River
Lamu
Taita Taveta
Garissa
Wajir
Mandera
Marsabit
Isiolo
Meru
Tharaka Nithi
Embu
Kitui
Machakos
Makueni
Nyandarua
Nyeri
Kirinyaga
Muranga
Kiambu
Turkana
West Pokot
Samburu
Trans Nzoia
Uasin Gishu
Elgeyo Marakwet
Nandi
Baringo
Laikipia
Nakuru
Narok
Kajiado
Kericho
Bomet
Kakamega
Vihiga
Bungoma
Busia
Siaya
Kisumu
Homa Bay
Migori
Kisii
Nyamira
Nairobi
1. What is your designation in the School? *
Head of Institution
Deputy
Class Teacher
ICT Teacher
Teacher
ICT Technicians
BoM
Principal
Other:
Current Role
2. What is your current role in collecting and submitting school-level data? *
Data Entry
Validation
Oversight
Support
Other:
Used any EMIS System
3. Have you previously used any Education Management Information Systems (EMIS) (e.g., NEMIS,TMIS,TPAD)? *
Yes
No
Have Used any EMIS System
Confidence on entering data into NEMIS
4. How confident are you in entering data into NEMIS? *
Very Confident
Confident
Somewhat Confident
Less Confident
Not Confident
NEMIS ACCESIBILITY
5. Are you able to access NEMIS?*
Yes
No
Access Frequency
7. How frequently do you access NEMIS? *
Very Frequently
Frequently
Somewhat Frequently
Less Frequently
Not at all
NEMIS Modules
9. Ability to navigate through NEMIS modules *
(Excellent, Good, Fair, Poor, Very Poor)
Institution Management
Learner Management
Selection
Placement
User Management
Finance & Resource Management
Curriculum & Academic Managemen
Assessment Module
HR Management
Special Needs Education
Quality Assurance & Standards
Stakeholder Engagement
Institution Management
Learner Management
Selection
Placement
User Management
Finance & Resource Management
Curriculum & Academic Managemen
Assessment Module
HR Management
Special Needs Education
Quality Assurance & Standards
Stakeholder Engagement
10. Do you have access to necessary tools to work with NEMIS? *
Computer
Reliable Internet
Electricity
Other:
11. Have you received any formal training on use of NEMIS? *
Yes
No
Preferred Mode of Training
13. What is your preferred mode of training? *
Face to Face
Online
Blended (Face to Face, Synchronous, Asynchronous)
Questionnaire has no are for ticks,the training is necessary to equip us with necessary information.
Sent me the circular kindly
kindly sms us your whatsapp phone number in our facebook page