REPUBLIC OF KENYA
MINISTRY OF EDUCATION
State Department for Basic Education
Office of the Principal Secretary
Telephone: Nairobi 3318581
Email: ps@education.go.ke
REF: MOE. HQS/3/13/3/106
JOGOO HOUSE “B”
HARAMBEE AVENUE
P.O Box 30040 – 00100
NAIROBI
July 28, 2026
TO:
- All Regional Directors of Education
- All County Directors of Education
- All Subcounty Directors of Education
RE: TIMELINES FOR THE ROLL-OUT OF THE SELECTION PROCESS FOR THE 2026 GRADE 9 LEARNERS
As you are aware, the Ministry of Education is rolling out the process of selection and placement of grade 9 learners for the year 2026.
This process ensures that all grade 9 learners select Pathways, Subject Combinations and Schools and are effectively placed in senior schools in 2027.
To ensure a smooth process, the Ministry will implement this important exercise following strict timelines as indicated below:
| S/NO | ACTIVITY | DURATION | DATE (S) |
| 1. | Virtual Sensitization of SCQASOs and SCDEs | 1 day | 3/8/2026 |
| 2. | Declaration of Grade 10 capacities by SCQASOs in the system | 3 days | 4/8/2026 to 6/8/2026 |
| 3. | Virtual Sensitization of Senior school Heads of Institutions | 2 days | 4/8/2026 & 5/8/2026 |
| 4. | Updating of Pathways and subject combinations by Senior school Heads of Institutions in the system | 3 days | 6/8/2026 to 8/8/2026 |
| 5. | Virtual Sensitization of RDEs, RQASOs, CDEs and CQASOs | 1 day | 6/8/2026 |
| 6. | Virtual Sensitization of Junior Schools Heads of Institutions | 4 days | 7/8/2026 to 11/8/2026 |
| 7. | Selection of pathways, Subject Combinations and Senior schools by Grade 9 learners in the system | 3 weeks | 24/8/2026 to 11/9/2026 |
The sensitization meetings will be virtual and will take place from Monday 3rd August, 2026 to 11th August, 2026.
You are therefore asked to ensure all the officers and Heads of Institutions are informed and attend the meetings without fail.
(Signature)
John L. Ololtuaa, CBS
PRINCIPAL SECRETARY
