Knec LCBE assessment step by step guide, how to login, score and upload scores

Knec LCBE assessment step by step guide, how to login, score and upload scores

1.0. INTRODUCTION

Learning Continuity in Basic Education Assessment (LCBE) Portal is a web-based system for managing the online delivery of assessment tools, registration of learners and uploading of assessment outcomes\scores by schools.

1.1 Accessing the LCBE portal: URL

Schools shall access the LCBE Portal using the web address:  lcbe.knec.ac.ke  or through the KNEC website/KNEC-Portal by clicking on the link, LCBE Portal

1.2 LOGIN page

Schools shall login using their KCPE\MLP user name and password

Knec LCBE assessment step by step guide, how to login, score and upload scores

1.   Click on Enter Username and Enter Password to key in the username and password respectively.

2.   Click the login button to access the school home page.

2.0. HOME PAGE

Upon successful login, the window below with menu items shall open for schools to access various functions in the system.

Knec LCBE assessment step by step guide, how to login, score and upload scores

2.1. Instructions on Conduct of Assessment

This is the first menu item containing all instructions on the conduct of the assessments.

1.   Click on the button ‘Instructions on Conduct‘ to open the below window

Knec LCBE assessment step by step guide, how to login, score and upload scores

2.   Select and Click on the ‘View‘ or ‘Download‘ button to view and/or download the general or grade/standard/level specific instruction

2.2. Assessment Materials/Tools

This is the second menu item providing access to the assessment materials

2.2.1.  Steps for downloading Assessment Materials/Tools

1.   Click on the button ‘Assessment Materials/Tools‘ to open the below window with links to assessment tool categorized by grade/standard/level.

Knec LCBE assessment step by step guide, how to login, score and upload scores

2.   Select and click on the ‘Download Assessment Tools‘ button for the specific Grade/Standard /Level to open the window below and to download specific assessment materials/ tools

3.   Select the appropriate tools for learners in your schools and Click on the ‘Download‘ button to save the assessment tool.

Knec LCBE assessment step by step guide, how to login, score and upload scores

3.0. REGISTRATION OF LEARNERS

Schools shall have the option of registering learners Offline (recommended) or Online for each Grade/Standard/Level. Registration data for Grade 4 and Standard 8 is already preloaded in the system, hence schools shall only be allowed to edit for Grade 4. No amendment is allowed for Standard 8 learners.

Each  registered  learner  shall  be  assigned  a  Unique  Assessment  Number upon  online registration. Those registered offline will ONLY acquire the assessment number when the dully filled registration form/ file are successfully uploaded in the system.

3.1. To Register learners Offline/ Online

1.   Click on the ‘Learner Registration‘ button to access the learner registration interface for the various Grades/Standards/Levels as shown below:

Knec LCBE assessment step by step guide, how to login, score and upload scores

2.   Select and click on the ‘Register‘ button for the Grade/Standard/Level of learners you want to register to open the window as shown in figure 7.

3.   Select the preferred registration mode:  Offline (Recommended) or Online.

3.1.1. To Register Learners Offline

1.   Click on the ‘Learner Registration‘ button to access the learner registration  interface for the various Grades/Standards/Levels.

2. Click on the ‘Register‘ button for the specific Grade/Standard/Level to view the window below  then  choose  the  Offline  Registration  mode  to  register  learners  offline  in  the specific Grade/Standard/Level

Knec LCBE assessment step by step guide, how to login, score and upload scores

3.   Click on the ‘Download‘ button under the Offline Registration  to download and save the template for capturing the learners’ registration details offline, see the sample below.

Knec LCBE assessment step by step guide, how to login, score and upload scores

4.   Click on the ‘Enable Editing‘ button to activate the downloaded template (optional).

5.    Key in learners registration details offline as per the school register. Upon filling all the learner’s registration details in the form, save the file.

6.   Go back to LCBE Portal, log in, and move back to the registration page offline option.

7.   Click on the ‘Browse‘ button  to attach the dully filled file, that you have saved in step 5 above.

8.   Click on the ‘Upload Excel Document‘ button to submit / post the file. Upon successful submission, learners will be randomly assigned Unique Assessment Numbers.

Duly filled uploaded registation form/ file shall be replaced automatically if uploaded for a second time or subsequent times.

Schools  may  View  or  Edit  the  uploaded  Learners  registration  details  online  by  clicking ‘View/Edit‘ button. Missing/ additional learners for the uploaded Grade/Standard/Level may be added online.

3.1.2 To Register Learners Online

1.   Click on the ‘Register‘ button under the online registration as highlighted in the figure below.

Knec LCBE assessment step by step guide, how to login, score and upload scores

2.   Capture/key in  each  learner’s registration details as required  in the specific Grade/ Standard/ Level then click on the ‘SaveKnec LCBE assessment step by step guide, how to login, score and upload scores button to submit each record. See figure 10 below.

Knec LCBE assessment step by step guide, how to login, score and upload scores

3.   Click on the ‘Edit‘ button for the specific learner to amend wrongly captured registration details then click on the ‘Save‘ button to update the changes/ record.

Knec LCBE assessment step by step guide, how to login, score and upload scores

4.0. CAPTURING LEARNER’S OUTCOME/SCORE

Schools shall capture each learner’s outcomes/ scores for each Grades/ Standards/ Levels using Online or Offline scores capture form.Knec LCBE assessment step by step guide, how to login, score and upload scores

Select the fourth menu item ‘Assessment Outcomes/Scores‘ to open the window below

Knec LCBE assessment step by step guide, how to login, score and upload scores

4.1. To capture Learners’ Outcomes/ Scores Offline

1.   Click on the ‘Download‘ button on the offline panel as shown below to download the Offline Outcomes/Scores capture template for the specific Grade/Standard/Level.

Knec LCBE assessment step by step guide, how to login, score and upload scores

2.   Open the saved file to capture scores for learners in the specific Grade/Standard/Level accordingly, sample shown below

Knec LCBE assessment step by step guide, how to login, score and upload scores

3.   Once done, go back online and click on the ‘Upload Excel Document‘ button  to submit/ post the dully filled file for the learners outcomes/score.

You may click on the ‘View/Edit Outcomes‘ button   to   view   uploaded   assessment outcomes/scores.  Tick (√) the check box for a specific learner to enable capturing of missing or editing wrongly captured outcomes/ scores.

Duly  filled  uploaded  captured  outcomes/scores  shall  be  replaced  automatically  if uploaded for a second time or more times.

4.2. To capture Learners’ Outcomes/ Scores Online

1.   Click on the Knec LCBE assessment step by step guide, how to login, score and upload scoresCapture Outcomes‘ button from the online panel as highlighted below

Knec LCBE assessment step by step guide, how to login, score and upload scores

2.   The  below  window  below  opens  for  capture  of  the  specific  Grade/Standard/Level Outcome/Score.

Knec LCBE assessment step by step guide, how to login, score and upload scores

3.   Tick (√)  the check box for the specific learner to activate the fields  for  capturing outcomes/scores and click the ‘Update‘ button to save/post.

4.   To edit, click on ‘View/Edit Outcomes‘ button to view posted assessment outcomes/scores.

5.    Tick (√) the check box for a specific learner to enable capturing of missing or editing wrongly captured outcomes/ scores.

6.   .Edit as required.

7.   Click the ‘UpdateKnec LCBE assessment step by step guide, how to login, score and upload scores button to save/post edited outcomes/scores.

NB: Select “A” for the specific learning area where the learners in Grade 1 to 4, Foundation and Intermediate are absent.

Select “A” for the specific subject where the learners in Standard 5 to 8 are absent. Once the learner is declared absent, the field for the specific subject shall be disabled. In case of a wrong selection, unselect the “A” and Tick (√) the check box to activate the fields for capturing the scores.

5.0.  LCBE REPORTS

Schools shall access various reports for the Grade/Standard/Level and also for each learner where need be.

To view available reports e.g. Nominal Roll, click on the Reports button, select and click on view report button.

Selected reports shall be generated for the school to download in their preferred formats to save or print.

Knec LCBE assessment step by step guide, how to login, score and upload scores

6.0. LCBE QUESTIONNAIRES

Schools  shall  access  questionnaires  for  head  teachers  and  learners  by  clicking  the  specific questionnaires buttons e.g. Head Teacher Questionnaire and Learner Questionnaire buttons.

The questioners will be activated for the teachers and learners to provide required feedback online.

THE END

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