Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

To: All Head teachers

RE: CONDUCT OF LEARNING ASSESSMENTS FOR GRADES 1 TO 3 AND CLASSES 5 TO 7 UNDER THE  KENYA GPE COVID-19 LEARNING CONTINUITY IN  BASIC EDUCATION (LCBE) PROJECT

1.0  As you are aware, the Ministry of Education, through the Kenya National Examinations Council, ( KNEC) conducted school-based learning assessments at Grade 4 and Standard 8 in October, 2020 when schools partially reopened.

As indicated in my recent circular, schools can access their subject specific results for Standard 8 from the LCBE Portal.

Data processing for Grade 4 is progressing well despite delays  in uploading of the scores by some of the schools.

2.0   Learning assessments  for Grade 1 to 3 and Standard 5 to7 for learners following the age-based/ regular curriculum, and for Foundation and Intermediate levels for the learners following the stage-based/ SNE  pathway will be administered from 18th to 22nd January 2021.

3.0   The overarching aim of the envisaged  assessments is to inform on possible learning gaps among the aforementioned learners during the long closure of schools due to the COVID-19 pandemic, and suggest interventions to be put in place to address the gaps as learners progress through their second and third terms of their academic year.

4.0   The scope of the learning assessments will be as follows:

a)     Standard 7 will be assessed in all the KCPE subjects.

b)    Standard 5 and 6 will be assessed in English, Kiswahili, Mathematics and Science;

c)     Grades 1 to 3 will be assessed in Fundamental Literacy and Numeracy (English Activities, Kiswahili Activities and Mathematics Activities).

d)     For all subjects/learning  areas, assessment items will be drawn from previous classes/grades and Term 1 of the current class/grade.  

For instance, Standard 7 will be assessed from Standard 1 to 6, and Term 1 of Standard  7.

e)     Learners following the Stage-based /SNE pathway will do assessments for Foundation and Intermediate level respectively.

5.0   As was the case with  Grade 4 and Standard 8, administration of the   learning assessments will follow the guidelines and assessment schedules provided by KNEC (these can be accessed from the LCBE portal).

It will also follow regulations upon which administration  of  assessments/  tests at school level is anchored.

Teachers will score  and upload the scores onto the LCBE portal using the guidelines provided by KNEC.

The guidelines are contained in the administrative documents already  uploaded  onto the LCBE  portal alongside the assessment tools.

6.0   The purpose of  this communication, therefore, is to inform of  you the assessments and request that your school makes appropriate   preparations  for the assessments.

7.0     Please note that the reliability and integrity of  the outcome  of  these aseessments  rests  upon the  Headteachers and teachers.  

You are, therefore, called upon to ensure that learners are provided with a  natural environment in order to guard against extraneous variables that could affect their performance.

Dr. Mercy G. Karogo, MBS
Ag. CHIEF EXECUTIVE OFFICER

KNEC LCBE ASSESSMENT GUIDE – STEP BY STEP

1.0. INTRODUCTION

Learning Continuity in Basic Education Assessment (LCBE) Portal is a web-based system for managing the online delivery of assessment tools, registration of learners and uploading of assessment outcomes\scores by schools.

1.1 Accessing the LCBE portal: URL

Schools shall access the LCBE Portal using the web address:  lcbe.knec.ac.ke  or through the KNEC website/KNEC-Portal by clicking on the link, LCBE Portal

1.2 LOGIN page

Schools shall login using their KCPE\MLP user name and password

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

1.   Click on Enter Username and Enter Password to key in the username and password respectively.

2.   Click the login button to access the school home page.

2.0. HOME PAGE

Upon successful login, the window below with menu items shall open for schools to access various functions in the system.

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

2.1. Instructions on Conduct of Assessment

This is the first menu item containing all instructions on the conduct of the assessments.

1.   Click on the button ‘Instructions on Conduct‘ to open the below window

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

2.   Select and Click on the ‘View‘ or ‘Download‘ button to view and/or download the general or grade/standard/level specific instruction

2.2. Assessment Materials/Tools

This is the second menu item providing access to the assessment materials

2.2.1.  Steps for downloading Assessment Materials/Tools

1.   Click on the button ‘Assessment Materials/Tools‘ to open the below window with links to assessment tool categorized by grade/standard/level.

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

2.   Select and click on the ‘Download Assessment Tools‘ button for the specific Grade/Standard /Level to open the window below and to download specific assessment materials/ tools

3.   Select the appropriate tools for learners in your schools and Click on the ‘Download‘ button to save the assessment tool.

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

3.0. REGISTRATION OF LEARNERS

Schools shall have the option of registering learners Offline (recommended) or Online for each Grade/Standard/Level. Registration data for Grade 4 and Standard 8 is already preloaded in the system, hence schools shall only be allowed to edit for Grade 4. No amendment is allowed for Standard 8 learners.

Each  registered  learner  shall  be  assigned  a  Unique  Assessment  Number upon  online registration. Those registered offline will ONLY acquire the assessment number when the dully filled registration form/ file are successfully uploaded in the system.

3.1. To Register learners Offline/ Online

1.   Click on the ‘Learner Registration‘ button to access the learner registration interface for the various Grades/Standards/Levels as shown below:

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

2.   Select and click on the ‘Register‘ button for the Grade/Standard/Level of learners you want to register to open the window as shown in figure 7.

3.   Select the preferred registration mode:  Offline (Recommended) or Online.

3.1.1. To Register Learners Offline

1.   Click on the ‘Learner Registration‘ button to access the learner registration  interface for the various Grades/Standards/Levels.

2. Click on the ‘Register‘ button for the specific Grade/Standard/Level to view the window below  then  choose  the  Offline  Registration  mode  to  register  learners  offline  in  the specific Grade/Standard/Level

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

3.   Click on the ‘Download‘ button under the Offline Registration  to download and save the template for capturing the learners’ registration details offline, see the sample below.

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

4.   Click on the ‘Enable Editing‘ button to activate the downloaded template (optional).

5.    Key in learners registration details offline as per the school register. Upon filling all the learner’s registration details in the form, save the file.

6.   Go back to LCBE Portal, log in, and move back to the registration page offline option.

7.   Click on the ‘Browse‘ button  to attach the dully filled file, that you have saved in step 5 above.

8.   Click on the ‘Upload Excel Document‘ button to submit / post the file. Upon successful submission, learners will be randomly assigned Unique Assessment Numbers.

Duly filled uploaded registation form/ file shall be replaced automatically if uploaded for a second time or subsequent times.

Schools  may  View  or  Edit  the  uploaded  Learners  registration  details  online  by  clicking ‘View/Edit‘ button. Missing/ additional learners for the uploaded Grade/Standard/Level may be added online.

3.1.2 To Register Learners Online

1.   Click on the ‘Register‘ button under the online registration as highlighted in the figure below.

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

2.   Capture/key in  each  learner’s registration details as required  in the specific Grade/ Standard/ Level then click on the ‘SaveKnec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7 button to submit each record. See figure 10 below.

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

3.   Click on the ‘Edit‘ button for the specific learner to amend wrongly captured registration details then click on the ‘Save‘ button to update the changes/ record.

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

4.0. CAPTURING LEARNER’S OUTCOME/SCORE

Schools shall capture each learner’s outcomes/ scores for each Grades/ Standards/ Levels using Online or Offline scores capture form.Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

Select the fourth menu item ‘Assessment Outcomes/Scores‘ to open the window below

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

4.1. To capture Learners’ Outcomes/ Scores Offline

1.   Click on the ‘Download‘ button on the offline panel as shown below to download the Offline Outcomes/Scores capture template for the specific Grade/Standard/Level.

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

2.   Open the saved file to capture scores for learners in the specific Grade/Standard/Level accordingly, sample shown below

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

3.   Once done, go back online and click on the ‘Upload Excel Document‘ button  to submit/ post the dully filled file for the learners outcomes/score.

You may click on the ‘View/Edit Outcomes‘ button   to   view   uploaded   assessment outcomes/scores.  Tick (√) the check box for a specific learner to enable capturing of missing or editing wrongly captured outcomes/ scores.

Duly  filled  uploaded  captured  outcomes/scores  shall  be  replaced  automatically  if uploaded for a second time or more times.

4.2. To capture Learners’ Outcomes/ Scores Online

1.   Click on the Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7Capture Outcomes‘ button from the online panel as highlighted below

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

2.   The  below  window  below  opens  for  capture  of  the  specific  Grade/Standard/Level Outcome/Score.

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

3.   Tick (√)  the check box for the specific learner to activate the fields  for  capturing outcomes/scores and click the ‘Update‘ button to save/post.

4.   To edit, click on ‘View/Edit Outcomes‘ button to view posted assessment outcomes/scores.

5.    Tick (√) the check box for a specific learner to enable capturing of missing or editing wrongly captured outcomes/ scores.

6.   .Edit as required.

7.   Click the ‘UpdateKnec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

button to save/post edited outcomes/scores.

NB: Select “A” for the specific learning area where the learners in Grade 1 to 4, Foundation and Intermediate are absent.

Select “A” for the specific subject where the learners in Standard 5 to 8 are absent. Once the learner is declared absent, the field for the specific subject shall be disabled. In case of a wrong selection, unselect the “A” and Tick (√) the check box to activate the fields for capturing the scores.

5.0.  LCBE REPORTS

Schools shall access various reports for the Grade/Standard/Level and also for each learner where need be.

To view available reports e.g. Nominal Roll, click on the Reports button, select and click on view report button.

Selected reports shall be generated for the school to download in their preferred formats to save or print.

Knec issues start date for assessment of Grades 1,2,3 and Classes 5,6,7

6.0. LCBE QUESTIONNAIRES

Schools  shall  access  questionnaires  for  head  teachers  and  learners  by  clicking  the  specific questionnaires buttons e.g. Head Teacher Questionnaire and Learner Questionnaire buttons.

The questioners will be activated for the teachers and learners to provide required feedback online.

THE END

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