Knec circular: Administration of 2023 Grade 3, 4, 5 national assessments

Knec circular: Administration of 2023 Grade 3, 4, 5 national assessments

To: All
(i) Sub County Directors of Education
(ii) Heads of Primary Schools
(iii) Heads of Special Primary Schools


1.0 The Kenya National Examinations Council will upload on the KNEC CBA Portal the following:

1.1 Kenya Early Years Assessment (KEYA) tools for Grades 3 and Kenya Foundation Level Education  Assessment (KFLEA) for learners  with special needs and disabilities.

1.2 School Based Assessment tools for Grades 4 & 5.

2.0 To access the assessment portal, Headteachers are required to login onto the CBA portal: Any school that will have password challenges should contact their respective Sub-county Director of Education for resetting of the password.

3.0 Schools will be expected to administer the assessment tools, score and upload the assessment outcomes of all learners on the CBA portal.

4.0 The assessment tools will be provided in two formats: PDF format and digital format through the CBA portal as follows:

4.1 PDF Format

4.1.1 Schools will be required to log in using the school credentials. (Username and password).

4.1.2 Schools will access the tools in PDF format and download.

4.1.3 The tools will  then be given to learners  in  either print format, projected on the screen or written on the board.

4.1.4  Depending on the format  adopted, learners may write their responses on the question paper or on the provided writing materials provided by the school.

4.2 Digital format

4.2.1 To access the tools in this format, individual learners will be required to log onto the portal using their respective assessment numbers.

4.2.2 Upon logging in, learners will access the tools directly via digital devices such as the Digital Learning Programme (DLP) tablets available  in schools.

4.2.3 Learners will be expected to give their responses on writing materials provided  by the school.

5.0 The two formats of assessment tools will be displayed on the CBA portal dashboard using different buttons. Schools are encouraged to allow learners access the  tools directly using the DLPs or any other available digital devices such as desktop computers and laptops. This will help schools save on printing cost. Those who may have challenges with the direct access may opt for the pdf format.

6.0 SBA tools for Foundation Level will be accessed on PDF format by their teachers.

7.0 Teachers will assess the learners as they undertake the performance-based tasks and score using the guidelines provided in the tool.

8.0 A detailed user manual describing step  by step on how to access the tools, instructions, scoring guides and how to upload learners’ scores is available on the CBA portal.

9.0 The assessment tools with coloured  images should be printed in colour or loaded on the  digital  devices available in the school. The  learners should answer the questions using separate answer sheets provided by the school. In schools where the digital devices are inadequate, the assessments can be done in shifts.

10.Headteachers are requested to keep all records and evidence generated from the assessments.

11.0 The materials required for the assessments should be obtained from the immediate school environment or improvised as much as possible.

12.0 The tools will be accessed as shown  below:

 Date to be accessedLast Date to Upload scores
Grade 3 andIntegrated Learning5th June  202311th August 2023
Leveli)     Regular Learners 
 ii)     Hearing  Impairment 
 iii)   Visually Impairment 
 iv)    Physical  Disabilities 
 v)    SNE Foundation  Level 
Grade 4i)    Agriculture10th July 202311th August
Grade 5ii)   Art and Craft2023
  (Subjects with  iv)  Science & Technology 
Project,v)   Social Studies 
Practical &vi)  Home Science 
Performancevii) PHE 
Grade 3Mathematics and English2nd October 202326th October 2023
Written testsActivities
 i)       Regular Learners  
 ii)     Hearing  Impairment  
 iii)    Visually Impairment  
 iv)    Physical  Disabilities  
SNE(i) Activities of Daily Living2nd October 202326th October 2023
Foundation(ii) Communication,  Social
Level and  Pre-Literacy Skills  
Grade 4 and(i) Mathematics2nd October 202326th October 2023
Grade 5(ii) English
(Written tests)(iii) Kiswahili  
 (iv) Kenyan  Sign Language
(v) Science & Technology
(vi) PHE
(vii) Agriculture
(viii) Home Science
(ix) Social Studies
(x) Art and  Craft
(xi) Religious  Education (CRE/IRE/H RE)

This information  is to enable you to prepare and  plan adequately.


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