Heads of Institution (HOI) have a duty to ensure completion in the ongoing TPay profile updating exercise.
The school heads must validate TPay details of their teachers who are through validating their own TPay profiles.
The heads of institution are required to verify and approve the profile of teachers under their supervision by 8th July 2022.
Their own profiles will be verified and approved by the Sub-County Directors (for head teachers of primary institution) and County Directors (for heads of post primary institutions) within same period.
Below are easy steps to help school heads validate Tpay details of their teachers.
As a Principal or a headteacher for you to verify staff details as a supervisor;
1. Ensure that the staff has uploaded a clear coloured passport size photograph
2. Ensure the staff has captured the correct mobile number
3. Ensure that the staff has captured correct TSC work email in the format firstname.lastname@example.org
4. Click the handle (three small lines at the top left of your Tpay) to open menus
5. Click the Manage Menu
6. Click Search Teacher tab
7. Enter TSC number and search
8. Click the Action button to open the approve profile pop up search
9. If the details are correct approve by clicking the Approve button at the bottom right side of the pop up screen
According to the Commission all teachers together with its secretariat staff must update their T-Pay details by 15th July 2022.
TSC CEO Dr Nancy Macharia says the exercise which started on 9th June, 2022 is aimed at protecting its employees from fraudsters and in turn help enhance security features of its various systems.
She said the TPAY system handles teachers and secretariat Pay slips, P9 statements, Control sheets, Third Party transactions, application and approval of Loans process.
Macharia says users of the system have faced security challenges in the past where fraudsters have used details of legit users of the system to gain access into the system.
A good example is where a teacher had to pay a loan of sh 1 million which was initiated and approved by the fraudsters after accessing payslip passwords.
To curb this, she says the Commission has enhanced security by introducing a two level authentication process, where OTP is sent to the user’s registered phone number or Email to enable them log in.
Secondly, the user’s passport size photograph is to be updated in the TPAY user profile for purposes of identification.
This feature comes in handy as it shall assist the financial institutions in physical identification of the applicants on financial services as legitimate users and owners of the TPAY accounts.
In order to enhance the security of teachers’ information and in line with the Data Protection Act 201 9, the Commission requires all teachers to update their TPAY profile in the following manner: