TSC recruitment guidelines for teachers Post Primary institutions 2020-2021

TSC recruitment guidelines for teachers Post Primary institutions 2020-2021



(a)      Following the advertisement for recruitment of teachers, Boards of Management are required to conduct the selection exercise for the advertised  vacancy(ies)  in their institutions.

(b)      The Selection  Panel  will  be  expected  to  exercise  the  highest  degree of transparency and  accountability, as stipulated in the Public Officers Ethics Act, and  TSC Code of Conduct  and  Ethics 2015. The Head of Institution is required  to induct the panel members on the relevant sections of the Act and CORT 2015 before the commencement of the selection exercise.

(c)      The TSC County Director MUST  ensure that the recruitment process is  done in strict adherence to the laid down  protocols by the Ministry of Health on containment of COVID- 19 pandemic.

(d)      AII applicants must be registered teachers as per Section  23( 1)   of  the Teachers Service Commission  Act, 2012. Applicants who are not registered do not qualify to be recruited.

(e)      Applicants who apply for confirmation of results from KNEC should give the address of the  County Director where they have submitted   their applications.

(f)       Applicants whose names differ in  the certificates and/or identity cards are required  to present sworn affidavit on the difference in names.

(g)      Applicants who resat either KCPE or KCSE examinations (or their equivalents)  MUST present certified  copies of the certificate(s)  of  the national examination(s) in question for all attempts.

(h)      Applicants will  be  required  to  submit  their  applications  to  the  Secretary Teachers Service Commission through online platform www.teacheronline.tsc.go.ke for the institution where a vacancy has been declared.

(i)       System  generated  Merit  List will  be  sent  to  the  County   Director.  Upon receipt  of  the  Merit  List,   the  County   Director  shall  share  with  the  Sub County  Directors and Heads of Institutions. Heads of Institutions shall use the Merit  List  to organize  for  the interviews  in  consultation  with their respective Sub-County Directors.

(j)        Upon invitation for interview, applicants will  be  expected to  appear with originals and clear copies of the following documents:

i)        National identification card

ii)      National   Council   of   Persons   with   Disability   (NCPWD)   Card (where applicable);

iii)     KCPE   certificate   or   its   equivalent    (include   certificates   for attempts if one repeated  exams);

iv)     KCSE   certificates   or   its   equivalent    (include   certificates   for attempts if one repeated exams);

v)      Diploma/Degree certificate and official transcripts;

vi)     Certificate  of Registration as a teacher;

vii)    Evidence of service as a teacher intern  (where applicable):

viii)   Sworn Affidavit  where names appearing  on the submitted documents differ;

ix)     Primary  and  Secondary  School  leaving  certificates  and  other relevant testimonials.

(k)      The date, venue  and  time of the interview should be displayed on notice boards at the County, Sub-Counties, Zonal and Institutional offices.

(I)           Heads  of  Institutions  should  communicate  to   all  shortlisted applicants through SMS (Short  Message Service) at  least seven  (7)  days before  the actual date  of interview. This provision MUST be strictly observed to ensure that  all  applicants  are  notified  of  the  date  of  the  interview,  venue  and time.

(m)     All  applicants, irrespective of gender, disability, ethnicity  or Home County should   be   given    equal   opportunity.    However,   in   case   of   a   tie, consideration will  be given on the following  aspects in their order of priority:

i)     Applicant (s)  with disability(ies};

ii)   Service as a teacher intern;

iii)    Preference to applicants who  had not been  previously employed  by the Commission:

iv)  Preference to applicants who graduated earlier;

v)  Quality  of certificates  presented  i.e.  higher aggregate KCSE grade should  first  be  considered.  If  the  applicants  tie  at  the  aggregate grade, the subject grades should  be used;

(n)      The  names  of  interviewed  applicants  ranked  in  order  of  performance during  the selection process for each vacancy (Appendix  iii} will then  be submitted   to   the   Commission   by   the   County   Director   together  with Application for Employment forms.

(o)      Applicants  who   were   previously  employed   by  the   Commission  MUST declare their past  employment  history  and  reason(s)  for break  in  service (with   evidence  in   break   in   service).  Applicants  who   were   previously employed by the Commission and  FAIL to declare  their past employment shall be disqualified. However. preference will be given  to applicants who have  never been employed  by the Commission.

(p)      TSC  County  Directors MUST ensure that  Heads of Institutions confirm online registration status of the applicants to avoid engaging unregistered/deregistered  teachers in the selection  process.


(a) Applicants  must  present  original  and  legible  photocopies  of  the  following documents: –

i.              National identification cards;

ii.              National   Council   of  Persons   with   Disability   (NCPWD} Card (where applicable};

iii.              Certificate of Registration as a teacher

iv.           KCPE  (or  its  equivalent}  Certificates  (include  certificates  for attempts if one repeated exams};

v.           KCSE  (or  its  equivalent)  Certificates  (include  certificates  for attempts if one repeated exams):

vi.           Diploma/Degree Certificates and official transcripts;

vii.           Primary and Secondary Schools leaving certificates:

viii.            Evidence of service as a teacher intern (where applicable);

ix.           Sworn   Affidavit  where  names   in  the  submitted   documents differ.

NB:      Provisional transcript(s)  shall not be  accepted.

(b) The selection  panel shall vet each applicant to verify that:

(i)            He/she meets the requirements of the TSC advertisement;

(ii)           All submitted  original  academic and  professional  certificates, as well as official transcripts are authentic.

(iii)         The  proof  of  application  for  confirmation   of  results  from  KNEC  has been availed  where the certificates are missing.

NB: The  onus  is   on  the  concerned  applicant  to  follow  up  with  KNEC  for  the confirmation  of results within fourteen  (14)  days after the interview date.

(iv)      Where results have been confirmed,   the   original   statement  of confirmation  of results MUST  be submitted  together with Application for Employment Form.

(c)  The Secretary, Board of Management shall certify photocopies of the original certificates and  confirm  to the Sub-County  Director that they are true copies of the candidate’s original certificates.

(d)  Once the interview process is completed, the results  must be communicated to all applicants on the same day. Successful applicant(s)  shall  be issued with the TSC Application  for Employment Form (s).

(e)  It  is   the  responsibility  of  the  TSC  County  Director/Representative  to  ensure that the:

(i)    Exercise is  fair and transparent;

(ii)    Successful   applicant(s)  on   the   Merit List fill the Application for Employment Form(s).

(f)       The  Secretary,  Board  of  Management should  ensure  the  Application  for Employment  Form  (s)  is  correctly  filled  by the  applicant(s)  without  erasing or defacing.

(g)      The  completed  Application  for  Employment  Form(s)  together  with  other relevant   documents  should  be  submitted  to  the  TSC  County  Director’s office by the TSC Sub-County Director. The TSC County Director, upon verification   and   ensuring   that   all   the   requirements   are   met   by   the successful candidates, will  submit the  recruitment  documents to  the  TSC Headquarters within the stipulated timelines.

(h)      Any  applicant(s)  who   present  forged/fake  academic,  professional  and other   documents   commit(s)   an   offence;   shall   be   disqualified   and considered for deregistration subject to a disciplinary process.


Chairperson, Board of ManagementChairperson
Head  of the InstitutionSecretary
Subject SpecialistMember
TSC County  Director/ RepresentativeMember


{a)TSC County  Director/ RepresentativeChairperson
(b)Head  of the InstitutionSecretary
(c)Subject SpecialistMember
(d)PA ChairpersonMember

N/B: The TSC County Director shall ensure that the Selection Panel is well sensitized to conduct the interview within the COVID19 containment measures as set by the Ministry of Health.


(a)     The  Secretary,  Board  of Management shall  present a system  generated list received  from the County Director of all applicants to the selection  panel.

(b)    The  selection  panel  shall  conduct  interviews  for  those  who   meet   the criteria.  The County Director should note any inconsistency (ies), make decision(s)  based  on the guidelines and  advise  the applicants  /panel  and the Commission accordingly.

(c)     Applicants  shall  present  themselves  in  person  to  the  selection  panel.  The panel  shall  score   each  applicant  based   on  the  selection   score  guide {Appendices 1   (a) or 1   (b)

NB.    An applicant whose special need is related  to hearing and/or speech shall be allowed to be accompanied by a sign language interpreter.


1.          Graduate Teachers

Applicants  must  have  a minimum  mean  grade of C+ (plus)  at KCSE and C+  (plus)  in  each  of the two  teaching subjects  or two  (2)  Principles  and one  (1)  Subsidiary pass at ‘A’  Level.  In addition, they must have:

(a) A Bachelor of Education  Degree with two  (2)  teaching subjects.

(b) A Bachelor of Science  or Arts  Degree plus a Post Graduate Diploma in Education  (PGDE) with two teaching subjects.


(c) Bachelor  of Science  with  Education/Bachelor  of Arts  with  Education with two teaching subjects.

i)     Bachelor of Education  holders with  Mean  Grade  of C (Plain)  and  C (Plain)  in the  two   teaching  subjects  at  KCSE  and   have   undertaken   a  Diploma   in Education  or gone  through  the  A-Level system  in  the  relevant area(s)  are eligible.

ii)   Bridging/Pre-university   certificates   for  those   who   completed the course before  December 31st 2015 may be considered.

2.        Diploma Teachers

Applicants must have  a minimum  Mean  Grade  of C+ (Plus) at  KCSE or its equivalent  with  at  least  C+  (Plus)  (or  Credit  pass)  in  the  two  teaching subjects  or  one   (1)   Principle  and   two   (2)  Subsidiaries  at   ‘A’-Level.  In addition,  they  must  have:   a  Diploma   in   Education   from  a  recognized Teacher Training  Institution.

NB:a)Diploma Teachers who graduated  in 2008 or before with a Mean Grade of C (Plain) and C (Plain) in the two teaching subjects are eligible;
   b)  Hearing   and   Visually  impaired  teachers  who  enrolled   for training with Mean  Grade of C (Plain) and C (Plain)  in the two teaching subjects are eligible.

3.        Technical Teachers


Applicants must have  a minimum  Mean  Grade  of C+ (Plus) at KCSE  or its equivalent  with  at  least  C+  (Plus)  (or  Credit  Pass)  in  the  two  teaching subjects  or  one   (1)   Principle  and   two   (2)  Subsidiaries  at   ‘A’-Level.  In addition, they must have:

(a)    Bachelor of Education Technology  (Bed TECH); OR

(b)    (i)  Bachelor of Science  (BSc)  in any relevant technical Subject (s)  /Course; or

(ii)  Higher Diploma in a technical course; or

(iii)  A Diploma in a technical course.


Further, applicants under  category  (b)  above  MUST possess a  Diploma  in Technical  Teacher  Education  from   Kenya  Technical  Teachers  College (KTTC) or a Post Graduate  Diploma in Education (PGDE) from a recognized University.

1)         Applicants  whose  training  is    in  subjects  that   are  currently  not  in  the Curriculum do  not qualify, irrespective of their having  undertaken  a  Post Graduate   Diploma   in   Education   (PGDE)   and/or   enhancement.   This category includes but not limited  to Bachelor of Science  /Bachelor of Arts


Natural  Resources Meteorology Forestry

Animal  Husbandry


Farm  Machinery Fisheries Anthropology sociology Theology/Divinity Journalism etc.

2)      Applicants with  Economics/Commerce/Accounting  can  apply for  Business Studies   and   those  with  Social   Education   and   Ethics   (SEE)   for  CRE/IRE vacancies.

3)      Diploma   Teachers  with  English/other  subjects   qualify  for  employment  as English/Literature teachers

4)      All applicants  must  have studied  the two teaching subjects  at KCSE  except for  Agriculture,  Business  Studies,  Home  Science,  and  Computer.  For those who  did not study Business Studies and Computer,  one should  have attained a minimum  of C+ (Plus) in Mathematics in KCSE. For those who  did not study Agriculture  and  Home Science,  one should  have attained  a minimum of C+ in  Biology at KCSE.

5)      Graduate Teachers should  have studied  a minimum of eight  (8)  course  units in  each teaching subject.

6)     Applicants   presenting   enhancement   certificate(s)/official   transcripts   in teaching  subject(s)  from recognized  institution{s)  qualify  for employment if they scored  at least a C+ (Plus)  in the enhanced subject at KCSE.

7)     Applicants  previously employed  under  contract  and  whose  services were terminated due to inadequate units in teaching subjects and have since obtained  enhancement  certificates  with  adequate  units  are  eligible  to apply.

8)     Applicants   applying    for  computer  studies   MUST   have   taken   teaching methods course in the subject.

9)       For  applicants  trained  in  Special  Needs  Education,  Kenya  Sign  Language

(KSL)   or  Braille  are  considered  as  teaching  subjects  e.g.  Biology/KSL  and



The TSC  County  Directors should:

i.      Ensure    that    the    Application    for   Employment    Forms    have    all    the attachments required;

ii.      Vet  the  recruitment  documents  to  verify  that  the  applicant(s)  recruited qualify for employment as per the provisions of the recruitment guidelines;

iii.     Ensure that  all documents are duly signed as required; including the score sheets, Minutes of the Selection Panels and Section C of the Application for Employment form confirming that the candidate qualifies/merits to be employed;

iv.    Compile  complaints received and submit appropriate action  taken or recommendations to the Commission.


The TSC  County  Director is  required  to hand  over the following  documents to the TSC  Headquarters:

(a)      Duly filled Application for Employment Form(s) together  with a copy  of the acknowledgement  of  receipt   of  application  for  employment,  certified copies of Certificate of Registration  as a teacher, academic certificates, professional  certificates  and  all  official  transcripts,  identity  card,  NCPWD Card   (where  applicable),   Affidavits   (where  applicable),   evidence  of service as an intern  (where applicable)  and two passport size  photographs in respect of successful candidate{s);

(b)      A  list  of  all  interviewed  applicants  in  order  of  merit  for  the  advertised vacancies in  (Appendix (Ill a),

(c)      A copy  of the system  generate  list  of all  applicants  clearly  showing  those who  failed to attend  the interview  (Appendix Ill b);

{d)      List of applicants with special needs (Appendix  VI).

(e)       Duly signed Minutes of the Board  of Management Meeting;

(f)       A  commitment  letter  duly  signed  by  the  applicant  binding   him/her  to teach  in  the station  for a minimum  period  of five (5) years,  and  three  (3) years in the case of North Eastern  Region;

(g)      Completed selection score guide  duly signed;

(h)       Copy of teacher registration certificate;

(i)        Certified  copy  of a bank plate;

(j)           Duly completed  pay point particulars form;

{k)       Copy of KRA PIN certificate;

(I)           Copy of NHIF Card;


a)       Any applicant who is  dissatisfied with the  process should submit to the TSC County  Director a written  complaint immediately and send  an email to the TSC  Headquarters  through,  dirtm@tsc.go.ke  not  later  than  seven  {7)  days after  the selection  process;

b)        The TSC  County  Director should within  seven  {7) days  analyze  and  address all complaints raised after the selection process has been  completed and thereafter inform the Headquarters on the action  taken;

c)       Where  the  complaint is  levelled against the  TSC County  Director, the TSC Headquarters   shall   investigate   the   allegations   and   take   appropriate action.


{a)    Under  no circumstances  should  the  Application  for Employment  Form(s) be defaced or photocopied for use.

(b)  Clarification and advice on issues of qualifications arising from these guidelines, should be sought from the TSC County Directors.

(c)   Notwithstanding    the    decentralization    of   the    function    of   teacher’s recruitment pursuant to Section 20 of the TSC  Act, the  Commission is  not precluded in carrying out recruitment directly from the TSC  Headquarters.

Below is a score sheet to be used by TSC in the September 2020 Teachers’ Recruitment program

Degree (BED)
First class 35
Second Class Upper 30
Second Class Lower 25
Pass 20
Degree + PGDE or BSC+PGDE
First class 35
Second Class Upper 30
Second Class Lower 25
Pass 20
Diploma + Dip Tech Education
Distinction 25
Credit 20
Pass 15
Diploma in Education
Distinction 25
Credit 20
Pass 15
Maximum Score 35
Awarding of marks for Length of stay since qualifying as a teacher (since graduation)
Its also important to note that length of stay after graduation is weighty and it is the mother of all when it comes to scoring marks;

2012 and before 50
2013 45
2014 40
2015 35
2016 30
2017 25
2018 20
2019 15
2020 and after 10
Awarding of marks for Length of stay since qualifying as a teacher for those previously employed by TSC

2020 and after 50
2019-2018 45
2017-2016 40
2015-2014 30
2013-2012 25
2011-2010 20
2009-2008 15
2007 and before 10
NB:For purposes of scoring part B, year of completion of professional training (BED or PGDE) whose certificate is used to score part A of this score sheet


Click here to download full recruitment guidelines 2020 to 2021 with score sheet


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