All County Directors of Education
14th June, 2023
RE: RELEASE OF FSE FUNDS FOR FOURTH QUARTER – FY 2022/2023
The Ministry of Education has released FDSE funds for first term of 2023 and the third quarter of the Financial Year 2022/2023.
The allocation per student is Kshs.4,150.35. Enrolment used was extracted from NEMIS on 12th April 2023 at 12.48 pm.
1.0 Vote head Breakdown
The break down for the utilization of funds is shown in Tables 1
Table 1 : Vote Head Breakdown
This Ministry has remitted Kshs.280.00 and Kshs.50 per learner to KICD and CEMESTEA to cater for textbooks and Capacity Building (SMASSE) respectively under the tuition account.
Another Kshs.338.50 and Kshs.100.00 per learner has been remitted to NHIF and field officers from the operations account to cater for medical insurance (EduAfya) for learners and centralised co-curricular activities.
2.0 Acknowledgement for Funds Received
You should ensure that all principals acknowledge receipt of funds by:
(i) Issuing official school receipts to the Principal Secretary, State Department for Basic Education covering both Tuition and Operation Accounts with copies to the Sub County Directors (SCDEs) and yourselves i.e. CDE.
(ii) Acknowledging receipt of funds through NEMIS by uploading a copy of the official receipt for both accounts where applicable.
(iii) Providing to you (CDE) through the Sub-County Director of Education an allocation of funds dully signed by individual students.
(iv) Having individual students sign form-lists that show their admission numbers and full names as in the admission register and the amount awarded.
These lists should be attached to the payment voucher kept in the school as per procedure and every student issued with a school official receipt for the allocation.
This MUST be accomplished within two weeks of receipt of funds, failure to which further release of grants to such schools will be suspended. Schools that fail to acknowledge funds within the stipulated time WILL NOT be provided with FDSE funds in subsequent disbursement.
3.0 Communication to Ministry on Capitation
You should ensure that any communication to this Ministry from all heads of institution clearly indicate the Unique Institutional Code (UIC) and the KNEC codes for the school in question for ease retrieval of records.
Authentication of data on NEMIS for schools
You (CDE) and your respective Sub-County Director of Education (SCDE) MUST authenticate and monitor the accuracy of enrolment data of their schools as reflected in NEMIS and in schools. Recovery of any excess amounts received will be instituted for any school that is found to have an enrolment less than the one used in this disbursement.
5.0 Content of the Circular
You are asked to communicate the contents of this circular to all principals of public secondary schools within your jurisdiction.
Dr. Belio R. Kipsang
PRINCIPAL SECRETARY
Alot of paper work how can it be simplified?