The Teachers Service Commission (TSC) has ordered schools to ensure all Board of Management (BOM) teachers are added afresh to the Teacher Performance Appraisal Development (TPAD) portal system.
The Commission activated the online appraisal system for term one to allow teachers to rate themselves.
TSC has also archived all the previous filled and submitted appraisals to allow efficiency in its online system.
The Commission has further asked teachers to stick to the TPAD calendar of activities to ensure smooth appraisal process.
Nairobi TSC regional Director, Jane Njage, asked teachers to report technical hitches to the County TSC ICT officials to ensure success in the operation.
“Any technical issues should be channeled to ICT as it arises to ensure that all teachers are appraised and the county attains 100% compliance,” said Njagi in a memo.
Last term TSC listed approximately 18,000 teachers for failing to comply to TPAD terms and condition.
The offences ranged from incomplete appraisal, pending appraisal, awaiting appraisal, or appraisal awaiting counter signing and more.
The Commission shared the lists with school administrators to inform the affected teachers of their offences so they can reply.
The teachers were required to fill an online questionnaire to show cause why they were unable to meet the TPAD deadline.
TPAD CALENDAR OF ACTIVITIES AT THE INSTITUTION LEVEL
| TPAD Activity | Action By | Time Frame | |
| 1. | Planning meetings before school opening involving all staff to set school TPAD Activity calendar | Heads of Institutions , Senior Management Team, Teachers, | By the last week of the school holiday. |
| 2. | Submission of professional documents | Heads of institution All Teachers | By the end of the first week of the term |
| 3. | Undertaking lesson observations and identifying and documenting teacher’s professional gaps | Appraisees and appraisers. | Between 2nd week and 10th week of the term |
| 4. | Undertaking teacher professional development to address professional gaps. | Appraisees, appraisers, institutional administrators. | Throughout the term; from 1st week to the last week of the term |
| 5. | Internal Monitoring & Evaluation of the implementation of TPAD process. | Heads of institution, Deputy Head of Institution, Heads of Department | Continuous throughout the term |
| 6. | Monitoring the implementation of TPAD process at county level; zonal, sub county & county | Curriculum Support Officers, Sub County Directors and County Directors | Throughout the term; from 1st week to the last week of the term |
| 7. | TPAD rating meetings | Appraisee (teachers) and appraiser (HODs, deputy heads, Heads of Institution, CSOs, SCD) | By the closing date of the term |
| 8. | Uploading of TPAD data and evidence. | Appraisee (teachers) and appraiser (HODs, deputy heads, Heads of Institution, CSOs, SCD) | Throughout the term |
The Commission clarifications on TPAD:
I. Performance Contract (PC): Performance Contract for heads of primary and secondary institutions is available on the TSC website.
The heads of institution are required to follow the PC calendar of activities which also provides that the PC should be downloaded and signed as required.
Once this has been done, the heads of institution are required to develop the Operational workplan which can be done on the TPAD online system.
2. Teacher Performance Appraisal and Development (TPAD): Due to the complexities caused by the design of the TPAD online system, it has been decided that all data, for both term 2 and term 3 be done on Term 2 2021.
This means that teachers teaching grade 4, class 8 and form 4 can input the data on learners’ progress on the term 2 2021 portal and not on term 3 2021 as had earlier been communicated in the memo.
The Heads of institution are required to customize the TPAD calendar provided in the TPAD on line system and share these requirements with the teachers when the schools were opened.
4. Lesson Observation: The TPAD online system provides for lesson observation which should be done at least once a term.
5. Missing schools: A list of schools missing from the TPAD system in respective Counties should be submitted to the Commission.
6. Mapping of schools: All teachers should be mapped in their respective schools, zones, sub counties and counties respectively.
These rights have been assigned to the County Director and the County ICT officers.
7. A list of teachers yet to appear on TPAD online system should be submitted to the Commission with their TSC numbers and work stations.
Teachers should also create their TPAD accounts and this will remedy this situation.
8. Schools with no administrators: The County Director should assign rights to teachers to act as deputies and heads of institution so as to ensure that the appraisal process is completed at the school level.