Teachers now have till 6th April 2021 to ensure they have correctly filled and submitted the Teacher Performance and Development (TPAD) ratings online.
The Teachers Service Commission (TSC) extended deadline for teachers to fill and submit TPAD ratings after an outcry by teachers over a poor and unworking TPAD portal.
Through an internal memo sent to all County Directors to inform school headteachers and Principals, TSC said filling and submission of term two TPAD will officially close on 6th April and that there will be no further extension.
This means teachers have three days to ensure their TPAD ratings can be found on the online system.
TSC launched its TPAD system in 2015 as part of its assessment tool for teachers.
In 2019 TSC improved its online TPAD system and renamed it TPAD2. The Commission is currently using TPAD ratings as part of its core requirement for teachers seeking promotion.
The Commission moved TPAD plus other services it offers to teachers to a digital platform. TSC said their will be no paperwork by 1st March 2021.
To further avoid confusion in the online TPAD process TSC highlighted the roles each officer will play as below;
County Directors
• Change teachers’ designations to teacher, DHOl and HOI
• Transfer teachers from one station to the other
• View all sub-counties and zones in the county
• Add and change an ICT officer
• Countersigning for heads of secondary schools
• Scheduling and undertaking appointments- M&E, lesson observation
• Change a teacher’s institution
• View a teacher’s appraisal
• Change a teacher to be a deputy head of institution or head of institution
• Cancelling appraisal
• Can assign a teacher to be an appraiser and can also revoke those rights.
• Generate various County reports
Sub County Directors
• Switch from one sub county to another for those with more than one [alternate]
• Countersign and cancel appraisals
• Arbitration
• Undertaking lesson observations
• Create and check schedules
• Generate various reports
County ICT Officers
• Search and map a teacher to the current station
• Change teachers’ designations ie. from teacher, DHO and HOI
• View all institutions and teachers
• View teachers’ appraisals
• Generate various County reports
Curriculum Support Officers (CSO)
• Scheduling and undertaking appointments- M&IE, lesson observation
• Change a teacher’s institution
• View a teacher’s appraisal
• Change a teacher to be a deputy head of institution or head of institution
• Cancelling appraisal
• Countersigning deputy heads of institution of primary schools
• Appraising heads of institution
• Generate various reports
Heads of Institution (HOI)
• The head of institution can assign a teacher to be an appraiser and can also revoke those rights.
• Appraising the deputy head of institution and teachers
• View a teacher’s appraisal
• Change a teacher to be a deputy head of institution or head of institution
• Cancelling appraisal
• Countersigning deputy heads of institution of primary schools
• Remove teachers from an institution- those who have exited
• Can add incoming teachers
• Undertake weekly lesson attendance
• Generate various reports
Deputy Heads of Institution (DHOI)
• Appraising teachers
• Undertaking weekly lesson attendance
• Lesson observation
• Generate various reports
TSC through a circular dated 20th January had clarified on the TPAD filling process after receiving numerous inquiries from teachers.
The circular read as below;
CLARIFICATIONON TPAD AND PC IMPLEMENTATION FOR TERM 2 2021
Following the communication made to all County Directors vide memo Ref: TSC/DQAS/DIR/49/VOL.11/32 and subsequent opening of the TPAD online system on II January 202l, there have been numerous inquiries on the term 2 and term 3 TPAD implementation.
The Commission would like to make the following clarifications:
I. Performance Contract (PC): Performance Contract for heads of primary and secondary institutions is available on the TSC website.
The heads of institution are required to follow the PC calendar of activities which also provides that the PC should be downloaded and signed as required.
Once this has been done, the heads of institution are required to develop the Operational workplan which can be done on the TPAD online system.
2. Teacher Performance Appraisal and Development (TPAD): Due to the complexities caused by the design of the TPAD online system, it has been decided that all data, for both term 2 and term 3 be done on the term that is now open ie. Term 2 2021.
This means that teachers teaching grade 4, class 8 and form 4 can input the data on learners’ progress on the term 2 2021 portal and not on term 3 2021 as had earlier been communicated in the memo.
In this regard, all teachers are expected to fill term 2 2021.
3. It has come to the attention of the Commission that some teachers have already appraised themselves and surprisingly have been appraised for term 2 2021.
This is contrary to the TPAD Calendar of Activities which provides TPAD process.
The Heads of institution were required to have customized the TPAD calendar provided in the TPAD on line system and shared these requirements with the teachers when the schools were opened.
4. Lesson Observation: The TPAD online system provides for lesson observation which should be done at least once a term.
However, it has been noted that some teachers have already uploaded data for last term [term 2 2020) in the current term [term 2 2021).
This should be discouraged as it should be done for each term and as per the period of the term.
5. Missing schools: A list of schools missing from the TPAD system in your respective Counties should be submitted by 29th January 2021.
6. Mapping of schools: All teachers should be mapped in their respective schools, zones, sub counties and counties respectively.
These rights have been assigned to the County Director and the County ICT officers.
7. A list of teachers yet to appear on TPAD online system should be submitted by 29th January 2021 (kindly provide their TSC numbers and work stations].
Teachers should also create their TPAD accounts and this will remedy this situation.
8. Schools with no administrators: The County Director should assign rights to teachers to act as deputies and heads of institution so as to ensure that the appraisal process is completed at the school level.
9. Cancellation is done when there is inconsistency in the marks allocated and when there is suspicion of collusion between the appraiser and appraisee and is only carried out by the countersigning officer.
There have been cases where the teachers have complained about the cancellation of their appraisals. Therefore, this function should always be done with utmost care and fairness.
10. Reversal: This option has been provided to TSC TPAD system administrators who can reverse a ‘not on duty’ procedure and also the appraisal especially when the teacher has chosen the wrong standards.
a. However, there have been many cases of not on duty which requires the teacher to indicate reasons why they are not on duty such as leaves.
It should be emphasized that the not on duty procedure is not a one off button and therefore cannot be chosen by mistake.
Therefore, teachers should be asked to be keen as they fill in the appraisal.
b. Also recorded are the cases of teachers who have chosen the SNE standards.
Once the case is checked, it is noted that the teachers have already been appraised and even have a TPAD score.
Once an appraisal has been rated by the appraiser it cannot be reversed.
Bring this information to the attention of your officers
DR. MUGWUKU NTHAMBURI
DIRECTOR (QUALITY ASSURANCE AND STANDARD)
However TSC has to do more to ensure a smooth process by making sure its TPAD portal is working fine.