RE: APPOINTMENT AS A SUPERVISOR FOR YEAR 2024 KENYA PRIMARY SCHOOL EDUCATION ASSESSMENT FOR THE KENYA NATIONAL EXAMINATIONS COUNCIL
The Kenya National Examinations Council has appointed you to supervise the 2024 KENYA PRIMARY SCHOOL EDUCATION ASSESSMENT Examinations from 28th October 2024 to 30th October 2024 . You will be reimbursed travel expenses of 2,535 for the three days.
It is important to note that, a supervisor is not allowed to be deployed in a centre that they have served for last Two (2) consecutive years. The Cp2 system has been configured to block their deployment.
To enable your deployment, you must register into Contracted Professionals (CP2) system that is accessible through the following link: http://cp2.knec.ac.ke. In the instance where you cannot remember your password, first dial *456*9*5*5*1, then reset the password.
DUTIES AND RESPONSIBILITIES OF A KPSEA SUPERVISOR
As a Supervisor you are responsible to the TSC Sub County Director. The Council expects you to conduct the assessment according to KNEC regulations and adhere to the following;
1. Attending briefing sessions.
2. Reporting to the allocated assessment centre on 25th October 2024 for rehearsal and carrying out the following duties:
3. Ensuring a secure room with a lockable cabinet or cupboard is allocated to you by the Centre Manager for storage of assessment materials other than the question papers and answer scripts during the assessment period;
4. Briefing and assigning duties to the invigilators on what is expected of them during the assessment period;
5. Briefing the candidates on how to conduct themselves during the assessment;
6. Requesting the Centre Manager for materials or equipment required to administer the assessment as prescribed in the Rules and Council regulations for the assessment;
7. Ensuring that only registered candidates take the assessment;
8. Reporting to the assessment centre by 7:00 AM every day to receive the assessment materials from the Centre Manager;
9. Inspecting the rooms and the washrooms to be used by the candidates every day before the start of the assessment to ensure that there are no unauthorized or stimulus materials and that they meet the specifications prescribed by the Council Rules and Regulations;
10. Supervising the search of candidates as they enter the assessment rooms for every assessment session and ensuring that female candidates are searched by a female invigilator or teacher while male candidates are searched by a male invigilator or teacher;
11. Ensuring that the candidates, invigilators, and Centre Manager inspect the question paper packets and sign the declaration to witness that they are intact before opening;
12. Receiving from the Centre Manager, the question papers in one of the assessment rooms and ensuring they are not tampered with;
13. Opening the assessment question paper packet in front of the candidates, invigilators, and Centre Manager and ensuring at least one of the candidates countersigns the envelope as evidence of witnessing the opening;
14. Ensuring that the invigilator issues every candidate with the OMR answer sheets bearing their names and index numbers and the question paper for the Learning areas as stated on the Time Table;
15. Ensuring candidates respond on the OMR forms provided and ensuring that no candidate answers on the Question paper without the authority of the KNEC CEO;
16. Ensuring that the assessment starts on time as specified in the timetable and ensuring that the assessment lasts for the period scheduled on the assessment timetable;
17. Ensuring that no candidate who is more than half an hour late is given a question paper unless cleared by the Council;
18. Closely monitoring the candidates inside and outside the assessment room during the session; ensuring that they are escorted to the washrooms or any other premise and are searched before re-entering the assessment room;
19. Ensuring a lockable desk is provided for keeping all the mobile phones and other electronic communication devices for the Centre Manager, Deputy Centre Manager, Supervisor, Invigilator, Security Officer, Cooks, Gatekeeper, and the Driver in the examination centre.
20. The desk must be placed outside the examination room in full view of the security officer throughout the examination session and keep the key to the locker. The mobile phones must be on silent mode.
21. Ensuring that no unauthorized persons have access to question papers or candidates’ OMR answer sheets while the assessment is in progress;
22. Ensuring that the invigilators do not explain the questions to candidates, read or allow any person to read candidates’ responses;
23. Ensuring the question papers for the following sessions and answer scripts for the preceding sessions are placed at a desk in front of the candidates while the assessment is in session;
24. Receiving question papers that might have errors or blank pages from invigilators and recording the details in the report and certificate of supervision, and enclosing the report and certificate of supervision in the return envelope and handing it over to the centre manager for submission to the Council;
25. At the end of an assessment session, receive and physically count candidates’ answer scripts received from the invigilator, then record, pack and seal in the return envelope before releasing the candidates from the assessment room;
26. Ascertaining that no candidates’ answer scripts are left behind by physically counting the number of candidates present against the number of answer scripts collected at the end of every assessment session;
27. Ensuring that the declaration on the return envelope is duly filled in the presence of the candidates, invigilators, and Centre Manager as provided for in the return envelope containing candidates’ answer scripts; The sitting plan for each paper should be inserted together with the candidates’ scripts and the heads of institution should not stamp the sitting plan; Marking “AB” against the name of every candidate who is absent in every session of the assessment, and accounting for every candidate using the attendance register. Ensure that there is no discrepancy between the record of absenteeism and the Attendance record;
28. Preventing the occurrence of assessment irregularities in the centre, and in the instance of such occurrences, prepare a detailed report on the irregularity, and the confiscated materials should be sealed and forwarded with the report to the Council;
29. Keeping an accurate record of work allocated to invigilators on a daily basis and accurately completing the attendance sheets and certificate of supervision;
30. Ensuring that the sitting plan which is prepared once by the invigilator(s) is not stamped by the centre managers and is enclosed together with the Report and Certificate of Supervision, attendance register, and any other documents required are submitted to the centre manager for return to the distribution centre;
31. Ensuring that all reports of hardship cases which might have affected candidates’ work during the assessment and which are related to the conduct of the assessment are indicated in the report and certificate of supervision;
32. In consultation with the Centre Manager and the Sub County Director of Education, ensuring that the candidates taking the assessments under special circumstances have a conducive environment as per KNEC regulations;
33. Ensuring that a lockable desk is provided for keeping all the mobile phones and any other electronic communication devices for the Centre Manager, Deputy Head of the institution, Supervisor(s), Invigilator(s), Security Officer (escorting materials), Cooks, Gatekeeper, and the Driver in the examination centre. The desk must be placed outside the examination room in full view of the security officer throughout the session. The mobile phones must be on silent mode.
Overall Responsibility:
- The Supervisor shall be held personally liable for any assessment irregularity which you failed to report during the conduct of the assessments in the centre where it emerges that assessment irregularities indeed occurred. Ensure that the assessment is conducted as per the KNEC Act, other relevant Written Law, the Council Rules, Regulations, and Guidelines;
- Ensuring your online attendance is taken every day by the Centre Manager, and at the end of the examinationperiod, sign against your names on the downloaded and printed copy for payment purposes.
- Upon completion of the assessments, ensure you are marked present by the Centre Managers, online, after which the online Attendance Register is downloaded and printed, and you append your signature against your name. This will be submitted to KNEC as proof of your presence in the centre and of work done. The attendance register will be used during the processing of claims.