Ministry programme for training of Headteachers and BOM at zonal level

Primary school headteachers and board members will undergo fresh training on financial management to protect free education billions under their custody.

This comes as it emerged that most members of Boards of Management (BoM) in the 23,000 primary schools do not have basic financial and record keeping literacy, leading to poor accountability and wastage.

An audit on use of schools capitation funds by the Ethics and Anti Corruption Commission (EACC) in 2016 raised many lapses that cost the government billions of shillings.

The report unearthed cases of inflated students’ enrolment numbers as it also emerged that schools submitted records of their spending to the auditors, who had no way of verifying the alleged expenditure.

The report handed to Ministry of Education officials also found headteachers lent themselves huge sums of school money, used unofficial receipt books and outwitted signatories to the various accounts to inflate cheque figures.

The EACC report, which reviewed the free education funds disbursement and utilisation systems, policies, procedures and practices also found that some heads compiled documents for non-existent projects and presented them as complete.

Below is the official Programme of activities for the training of school heads and BOM members at zonal level.


State Department of Early Learning and Basic Education



Day 1      8.00am – 8.30 amArrival and Registration 
8.30 – 9.00 amPreliminaries;
– Opening Prayer
– Introductions 
– Opening Remarks
– Background and objectives of the Workshop
9.00 – 10.30 amGovernance and Management of Learner Capitation Grant And Other School Funds In Public Primary Schools
– Head Teacher as a Change Agent 
– Roles of Boards of Management in Management of learner capitation & other school funds
– Roles of Parent Associations in Management of learner capitation & other school funds 
10.30-11.00 amHEALT H BREAK 
11.00 am – 1.00 pmGovernance and Management of Learner Capitation Grant And Other School Funds In Public Primary Schools School Improvement Planning 
1.00 – 2.00 pmLUNCH BREAK 
2.00 – 4.30 pmAccess and Disbursement of Learner Capitation Grant and Other School Funds to All Public Primary Schools   
Day 28.00 – 8.30 am – Prayer
– Recap of Day 1 work  
8.30 – 10.30 amTransparency and Accountability in the Utilisation of Learner Capitation Grant and Other School Funds
– Laws governing Transparency and Accountability
– Accounting and Reporting
– Safeguards and Information Disclosures
– School facilities and Equipment Management 
10.30-11.00 amHEALTH BREAK 
11.00 – 12.00 noon    

12.00-1.00 pm
Transparency and Accountability in the Utilisation of Learner Capitation Grant and Other School Funds
– Auditing of School books of accounts
– Handing/Taking over in public Primary schools
1.00 – 2.00 pmLUNCH BREAK 
2.00  – 3.30 pmMonitoring, Evaluation and Reporting Systems for Management and Utilisation Of Learner Capitation Grants And Other School Funds   
3.30 pm – 4.30Way forward
– Reporting and Monitoring tools
– Closing remarks  

Education Cabinet Secretary George Magoha said all resources mobilised by the government and sent to schools must to be utilised properly for the benefit of the learner.

Basic Education PS Belio Kipsang said Global Partnership for Education (GPE) is funding the training programme through the Kenya Primary Education Development Project (Priede).

The trainings will be based on Ministry of Education policy guidelines for utilisation of learner capitation grants and other school funds.

Kipsang said the overall objective of the policy guidelines is to ensure school resources are well managed, accounted for and effectively utilised.

Magoha said development of the policy guidelines, which was informed by the evaluation of the School Improvement Programme (SIP) process, provides a framework to guide utilisation of capitation grants and other school funds.

“It is expected that this policy will be applied by key players to enhance transparency and accountability in the utilisation of education resources at school, sub-county, county and national levels,” said Magoha.

The guidelines seek to strengthen governance and management of learner capitation grants and other school funds in all public schools.

To achieve results, the training guideline says the government will enhance stakeholders’ capacity at both school and national levels on governance and management of learner capitation grants.

Establishment of a comprehensive risk management framework to monitor and control risks in order to realise set objectives, and enhancing monitoring and reporting of learner capitation grant and other school funds use are also listed in the plan.

All school heads and boards of management in primary schools are targeted for the training.

Four committees will be put together at national, county, sub-county and school level, to oversight utilisation of the resources.

At school level, the boards will oversight the utilisation of learner capitation grants and other school funds.

Part of this will entail establishing a school improvement planning committee and coordinate effective and efficient management and accountability of school resources.

Other EACC findings on schools’ use of capitation funds revealed that the penalties meted out on teachers found to have misappropriated funds only led to impunity.

The report said demoting and transferring errant teachers strengthened their resolve to steal.

Overall, the report noted a number of issues, which should be addressed to enhance efficiency in disbursement of Free Primary Education (FPE) funds.

“Key lessons learnt from SIP can inform reforms in the management of capitation grants and other resources at school, national and other levels,” said Kipsang in a January 18 memo.

“In order to ensure implementation of the policy at school level, the Ministry has drawn a comprehensive programme to roll out training through a cascade model.”

This will involve inducting a small team of trainers who will in turn teach the headteachers and chairpersons of school boards from all public schools at the zonal level.

The budget implementation, under FPE and Free Day Secondary Education (FDSE), is categorised into recurrent and development expenditure.

The recurrent activities are mainly facilitated through the capitation grants while the development aspect is funded by other grants from the government and other sources.

At the school level, the board members do the approval.

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